Field Office Administrator - Construction Administrator

Description

• Proofread and edit documents for grammar, spelling, punctuation and format
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Keep track of and file material certifications, correspondence, and project files.
• Audit quantities for pay estimates and maintain updated information in AP Construction and Labor Compliance Software tracker/AASHTOware.
• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
• Keep track of and file material certifications, correspondence, and project files, assisting with the final package for project closure and other office duties as assigned.
• compliance with state and federal requirements through the review of contract documents such as subcontracts, certified payrolls, and estimates.

Requirements

• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Associate degree
• The ideal candidate for this position will have a strong background in office management and construction-related tasks, including the ability to generate monthly payment estimates and assist with change order documentation.
• Ideal, but not required, candidate has familiarity with construction plan reading.
• Complete word processing as needed, including letters, memos, reports and labels
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Proficiency with MS Office including Word and Outlook
• High School diploma or equivalent
• Knowledge is reviewing certified payroll and use of LCPTracker.
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance