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Manager, Assistant Facility
Newmark
Assist senior manager in daily facilities admin, vendor coordination, budgeting, and site operations.
3d ago
$62,600 - $67,600
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Denver, CO
Onsite
Company Size
5,000 Employees
Service Specialisms
Real Estate Advisory
Property Management
Investment Sales
Valuation & Advisory
Capital Markets
Leasing
Corporate Services
Tenant Representation
Sector Specialisms
Flex Space
Healthcare
Life Science
Technology & Innovation
Industrial & Logistics
Retail
Office
Multifamily
Role
What you would be doing
space allocation
vendor management
work order
budgeting
financial reporting
site inspections
- Implementation and organization of internal moves.
- Actively participate in the development and management of the account
- Understand and manage space allocation for each business unit.
- Assist SMD to ensure completion of all special project work as assigned.
- Frequent contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
- Complete monthly financial variance reports.
- May need to manage another location remotely as a facilities liaison.
- Process and approve purchase orders as requested by management, vendors, or other involved parties.
- On-call 24/7 to respond to property events, emergencies or incidents
- Process and approve invoices for vendor payment on a weekly basis and ensure payment received by set payment terms.
- Point of contact for all incoming maintenance calls and requests. Handle requests directly or assign vendor as needed, close out work orders once completed. Manage work order system on a daily basis.
- Perform weekly inspection reports of the site and document inspections.
- Primary point of contact for site, required to be available for emergency calls that occur off hours.
- Build annual budget for site and capital expense projects.
- Manage vendor contracts, maintain existing and initiate renewal of contracts to be reviewed by SMD.
- May review leases to ensure compliance with lease provisions.
- Provide administrative and managerial support to the SMD for the portfolio.
What you bring
communication
customer focus
bachelor's
real estate
ms office
analytical
- Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
- Must be dedicated to the highest quality and customer satisfaction
- Experience in and working knowledge of business/office administration
- Bachelor’s Degree or equivalent experience
- Ability to work well with a variety of different individuals both inside and outside of the company
- Proven analytical abilities
- Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives
- Minimum of 3-5 years of real estate/facility coordination or management experience required
- Computer proficiency with strong knowledge of MS Word, Excel and Power Point. Ability to learn new and business specific, software programs as needed
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Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 1929
Year Established
The company has grown to be a global leader in commercial real estate services, with a strong legacy built over nearly a century.
- Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory.
- _INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail.
- سابق Opera specialized in complex transactions, capital structuring, and operational strategies.
- _INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions.
- INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.
- Client-focused innovation
- Integrity and transparency
- Collaboration and teamwork
- Commitment to excellence
- Entrepreneurial spirit
- Diversity of thought
- Accountability and results-driven
2040
Net Zero Emissions Target
Aiming to achieve net zero emissions by a specific year, demonstrating a commitment to reducing environmental impact.
- Prioritizing green building certifications and sustainable practices
- Implementing energy efficiency measures across properties
- Promoting renewable energy and sustainable construction practices
- Tracking and reducing carbon footprint
- Developing diverse talent pipelines
- Ensuring equitable opportunities for career advancement
- Gender diversity initiatives with a focus on leadership roles
- Increasing representation of women and minorities in management positions
- Regular training and programs to foster an inclusive culture
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