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Office Adminstrator
Barge Design Solutions
Part-time Office Administrator providing administrative and clerical support to a Memphis office, including front desk management, communication coordination, supply management, and event planning.
17d ago
Expert & Leadership (13+ years), Junior (1-3 years)
Full Time
Memphis, TN
Office Full-Time
Company Size
500 Employees
Service Specialisms
Architecture
Engineering
Environmental
Landscape Architecture
Planning
CAD/BIM
Geomatics
Information Management
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Environmental
Role
What you would be doing
vendor coordination
project support
supply management
accounts payable
office setup
call handling
- Interacts with vendors to coordinate deliveries and storage of materials.
- May provide additional administrative support for special projects.
- Ensures stock and supplies including printers, conference rooms, and other various office supplies are adequately supplied and arranged for the location.
- Submits accounts payable for invoicing to Accounting.
- Arranges and maintains a clean and organized office setting (including print and supply rooms, storage room, meeting areas, conference rooms, coffee bars, cafeteria, etc.).
- Acts as the local contact for inbound calls by answering incoming calls, providing general information, screening and directing calls to appropriate associates, etc.
- Assists in the preparation of event planning and special project support by arranging portions of plans such as logistics, meeting room and audio/ visual set up, or pricing vendors for approval.
- Assist in making arrangements for event once approved and communicates plans to appropriate audience.
- Distributes routine office email communications, sorts and distributes traditional mail, and facilitates distribution of various packages and company documents through Barge’s third-party system. Communications, packages, and documents are sent in a timely and reliable manner.
- Provides front desk management by greeting guests and visitors as well as, referring and/ or coordinating inquiries to appropriate staff.
What you bring
excel
construction
document management
project coordination
organizational
bachelor's degree
- Advanced Microsoft Office skills, particularly Excel.
- Knowledge of construction/engineering processes and terminology.
- Comprehensive knowledge of document management systems.
- 2-5 years of relevant project coordination experience or comparable project administration experience.
- Proven ability to manage multiple projects simultaneously.
- Strong organizational and communication skills.
- High School diploma or GED. Bachelor's degree preferred.
- Detail-oriented with strong follow-through capabilities.
- Proficiency in project management software (BST, SharePoint, ACC).
- Strong analytical and problem-solving abilities.
- Advanced proficiency in Microsoft Office Suite.
- Ability to work in a fast-paced, multi-project environment.
- Excellent interpersonal and client communication skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- the company conducts background checks for new hires as part of their employment process.
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Company
Overview
early 1990s
Year Founded
The company was established during this period, marking the beginning of its journey in engineering and design services.
- Specializes in transforming complex challenges into efficient, sustainable solutions across various sectors.
- Extensive work in energy, infrastructure, marine, and industrial projects.
- Reputation for tackling large-scale projects, including waterfront developments and energy plants.
- Typical projects include infrastructure upgrades, environmental remediations, and civil engineering designs.
- Approach integrates innovative technologies with regional needs and regulations.
- Trusted partner for both public and private sector initiatives.
- Strong track record in both land-based and marine-related engineering projects.
100% Owned
Employee Ownership
The company is fully owned by its employees, fostering a culture of shared responsibility and investment in the company's success.
- Culture-first philosophy prioritizing collaboration, responsibility, and innovation
- Consistently attracts top talent driven by curiosity and passion
- Emphasizes employee experience, client satisfaction, collaboration, and innovation
Thousands of acres
Land Preserved in Florida
Through the acquisition of EC&D, the company has contributed to the preservation of significant natural spaces, fostering environmental conservation efforts in the region.
100% employee-owned
Ownership Structure
The company's full employee ownership underscores its dedication to sustainability by aligning long-term interests with environmental goals, fostering a culture of commitment and stewardship.
- Provides ecological restoration, wetland restoration, nature‑based solutions, carbon capture and other eco‑friendly endeavors via environmental services
- Committed to sustainable development including wildlife habitats, wetland restoration, and community cultivation
- Acquisition of EC&D: a woman‑owned firm now part of Barge
- EC&D preserves thousands of acres supporting environmental equity in Florida
- No further DEI strategy or gender ratio data publicly disclosed
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