Construction Coordinator

Description

• Prepare and maintain project documentation, including RFIs, submittals, change orders, and permits.
• Ensure compliance with company and client quality standards.
• Support field logistics including deliveries, mobilizations, and inspections.
• Support clear and timely communication between internal and external partners.
• Accountability: Takes ownership of assigned tasks and follows through to completion.
• Support the preparation of progress billings, purchase orders, and cost reports.
• Serve as the central point of contact for project correspondence.
• Ensure all work aligns with project timelines and budget targets.
• Track progress against milestones and provide updates to stakeholders.
• Track change orders, budget adjustments, and forecast updates.
• Support Operations Manager with portfolio/project setup, scheduling, and execution.
• Coordinate communication between site, office, and client teams.
• Assist with resource planning, subcontractor coordination, and equipment tracking.
• Develop, update, and monitor project schedules using MS Project or equivalent tools.
• Maintain accurate document control and version tracking.
• Assist with QA/QC documentation, closeout packages, and lessons-learned reports.
• Represent the company professionally on all client interactions and site visits.
• Coordinate completion of client handover materials (O&M manuals, warranty documentation).
• Schedule and document project meetings, distribute minutes and action items.
• Maintain transparency and control over project financial documentation.

Requirements

• Communication: Excellent verbal and written communication with internal and client teams.
• Teamwork: Collaborates effectively across disciplines and departments.
• Attention to Detail: Maintains accuracy and completeness in documentation.
• Safety & Quality Focus: Demonstrates commitment to a safe and compliant work environment.
• Strong knowledge of construction methods, codes, and safety practices.
• Ability to obtain site access clearances (e.g., Controlled Goods, background checks).
• Problem Solving: Analytical thinker with the ability to resolve project issues proactively.
• Understanding of project financials, cost tracking, and change management processes.
• Valid G-class driver’s license and ability to travel to project sites as required.
• Additional coursework or certifications in project coordination, scheduling, or cost control considered an asset.
• 3–7 years of experience in project coordination within construction, engineering, or industrial services.
• Diploma or degree in Engineering, Construction Management, Architecture, or a related technical field.
• Experience supporting multi-disciplinary project teams and managing subcontractor deliverables.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Eligible to work in controlled or high-security environments (as applicable).
• Familiarity with MS Project, Primavera, Procore, Buildertrend, or SAP.
• Organization & Multitasking: Capable of managing multiple priorities in a fast-paced environment.
• Exposure to restoration, utilities, or building systems projects preferred.

Benefits

• Opportunity to work on diverse and impactful engineering projects.
• A supportive, team-based environment focused on collaboration and innovation.
• Competitive compensation and benefits package.
• Professional development and career growth within a national engineering firm.

Training + Development

Interview process

Visa Sponsorship

Security clearance