Office Services Manager

The successful candidate will be responsible for coordinating facility maintenance, managing lease agreements, monitoring office operating costs, and providing day-to-day support for our teams in Vancouver, Nanaimo, Sudbury, Toronto, Fredericton and Phoenix.

We are seeking a highly organized and proactive Office Services Manager to work as part of our Mining Environmental Group overseeing the day-to-day and long-term operational performance of multiple office locations. This role combines traditional office management responsibilities with broader operations oversight and is key to ensuring consistency, efficiency, and alignment across teams, while supporting our technical staff and leadership in delivering high-impact projects. The Office Services Manager will also supervise administrative support staff across offices, ensuring cohesive delivery and professional development. This position reports to the Vice President, Mining Environmental Group.

• Manage lease agreements, renewals, and related documentation.
• Ensure a consistent and professional office environment that reflects KCB’s values and brand.
• Maintain records, reports, and dashboards related to office operations.
• Lead or support office-related improvement initiatives, such as sustainability efforts, space planning, and employee experience enhancements.
• Partner with senior leadership and other internal stakeholders to ensure facilities support business needs.
• Oversee operations and administration for multiple offices ensuring consistency in service delivery, resource allocation, and compliance.
• Supervise and support administrative staff across locations, fostering collaboration and performance excellence.
• Coordinate facility maintenance schedules and vendor relationships.
• Drive continuous improvement initiatives and standardize processes across locations.
• Track, monitor, and update costs for each facility, ensuring alignment with budgetary expectations.
• Promote a culture of accountability, responsiveness, and operational excellence.
• Provide support for health, safety, and emergency preparedness procedures at each location.

• Knowledge of lease management, office administration, and vendor contracts.
• Proficiency with Microsoft Office Suite and comfort with digital tools for tracking and reporting.
• Strong organizational and time management skills with a proven ability to manage multiple priorities.
• 10+ years of experience in office management, facilities management, or operations coordination (multi-office environment experience is an asset).
• Excellent communication and interpersonal skills for working with staff, leadership, and external partners.
• Willingness to travel to each physical location on a regular basis to maintain internal relationships.
• Financial acumen to monitor and report on facility-related costs.

• Work in a close-knit group of motivated professionals?
• Hybrid work opportunities
• Annual performance and salary review
• Vacation policy that aligns to your experience
• Flexible benefits, including Register Saving Plan, social, and mental well-being initiatives