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Director, Grant Manager
The Sobrato Organization
Lead grantmaking strategy, systems, and team to optimize Sobrato Philanthropies' impact.
1d ago
$182,000 - $227,000
Expert & Leadership (13+ years)
Full Time
Mountain View, CA
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Property Development
Real Estate Investment
Property Management
Construction Services
Development Management
Sector Specialisms
Office
R&D
Multi-family Residential
Industrial
Class A Office Buildings
Apartment Communities
Role
What you would be doing
strategy development
data import
system design
reporting
vendor management
user adoption
- Develop and lead the execution of short- and long-term vision and strategy for a strategic grants management function that aligns with SP’s strategies and goals.
- Oversee automatic and manual data import from internal and external sources; resolve issues; and identify root causes to prevent potential future issues.
- Set clear team goals, conduct performance reviews, provide constructive feedback, and ensure alignment of the team and SP’s strategic objectives.
- Determine an optimal grants management team structure for the grants management function and oversee hiring, training, and managing staff performance.
- Advise and guide program teams on legal compliance, complex grantmaking, and appropriate charitable giving mechanisms to achieve grant objectives and impact. Develop or update grant policies, provide resources, and answer questions.
- Serve as the primary liaison for the Board and Officer Discretionary Grant program.
- Provide functional leadership in evaluating and designing systems for collecting, classifying, storing, and reporting on grants data to support grantmaking through automation, collaboration, and transparent workflow.
- Contribute to and support institutional strategic planning by proactively identifying and implementing grants management tools, practices, and infrastructure that align with the SP’s evolving needs and aspirations.
- Direct the design and implementation of efficient and high-quality grants management operations. Establish feedback mechanisms to quickly spot issues for end-users and strategically adjust services to meet evolving SP needs.
- Review the payables dashboard weekly to ensure payments are expeditiously processed.
- Represent SP at grants management (PEAK Grantmaking, TAG) and other philanthropy communities to share best practices and to translate learnings back to SP to support continuous improvement.
- Oversee data management and data quality, including regularly reviewing the applicability and usage of grant codes. Partner with Programs and Measurement, Evaluation, and Learning (MEL) to develop standards for consistent coding and reporting.
- Advance a robust reporting approach that provides timely and relevant data to stakeholders across the organization to promote learning, reduce grant processing time, and support internal communications.
- Provide grants management expertise as needed when collaborating with leadership in making critical institutional assessments and decisions for SP.
- Manage vendor relationship(s), licensing fees, and appropriate budget for enhancements.
- Manage monthly program and quarterly board dockets, including legal review, data quality, grant approval, budget, and coordination with the Communications department.
- Guide staff in their professional growth based on each member’s unique strengths and perspectives and support continuous learning and knowledge sharing.
- Design and manage efficient and transparent workflow to support the full grant lifecycle, including organization verification, pipeline management, grant recommendation, grant approval, grant agreement execution, payments, amendments, and reporting.
- Champion and encourage user adoption of the grantmaking system across SP and grantees, and identify and address training and barriers to adoption.
- Promote a culture of learning and knowledge sharing on grants and grantmaking practices; develop curriculum for staff at all levels and provide ongoing training on key topics such as private foundation rules, grantmaking best practices, and grantmaking systems.
- Manage vendor and other partner relationships, such as the Silicon Valley Community Foundation, with a focus on quality and timeliness in accordance with the agreed-upon service level agreements.
- Continually stays abreast of new developments in grantmaking systems and technologies and their applicability to the needs of the Foundation. Identify opportunities to evolve or build appropriate and durable tools to support grantmaking.
- Lead or serve on Grantmaking Work Groups in partnership with Programs or MEL.
- Assess existing grants management processes, resources, and capabilities to advance opportunities for greater efficiency and efficacy. Iterate and refine critical operating structures and processes that support grantmaking across SP.
- Serve on the leadership team (L12) and partner with leadership to co-identify organization-wide priorities.
What you bring
grants management
legal compliance
system admin
fluxx
bachelor's
staff management
- 10+ years of grants management experience with a deep understanding of the grants lifecycle, policies, and workflow, ideally in a private foundation or complex philanthropic environment, or relevant experience.
- Advanced knowledge of legal requirements and compliance rules for private foundation and grantmaking (i.e., 501(c)(3), 501(c)(4), commercial, and foreign public charity-equivalent and non-equivalent) is required.
- Ability to thrive in a fast-paced environment and make sound, timely decisions by considering immediate and long-term implications. The ideal candidate will be a leader who can guide the team through changing circumstances and competing priorities gracefully and effectively.
- Effective systems orientation, with a track record of enhancing existing technologies, implementing new solutions, and staying well-informed of emerging options. System administrator experience with complex grantmaking system(s) required. Experience with Fluxx is a plus.
- Requires a bachelor’s degree or equivalent experience in a field related to the nonprofit sector.
- Ability to unite and build trust and shared understanding across a variety of stakeholders while nurturing a culture of accountability and impact.
- Ability to communicate clearly and persuasively with diverse stakeholders to drive clarity and action. Ability to consider multiple points of view and cultivate a culture where candid and respectful feedback is encouraged.
- Skilled in designing and building systems and processes that help scale and strengthen grantmaking; provide positive grantee experience; ensure effective data management and reporting; and support efficient and transparent workflows.
- Minimum of 5 years of staff management experience, including a proven track record in staff development.
- Strategic and results-oriented leader who can seamlessly operate at both high-level strategic planning and the hands-on level of tactical execution.
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Company
Overview
Founded in 1995
Year Established
The company has grown into a significant player in the real estate sector, driving impactful development and economic growth.
- Specializes in developing and managing innovative, sustainable, and high-quality real estate projects.
- Focuses on urban development, creating spaces that foster community and economic growth.
- Known for its diversified portfolio, including commercial, residential, and industrial properties.
- The organization has strong financial backing, enabling large-scale projects and investments.
- Works across the U.S. with a primary focus on high-growth areas like Silicon Valley.
- Key projects include mixed-use developments, office buildings, and residential communities.
- Distinguished by a forward-thinking approach that integrates modern design and functionality.
- The company’s influence extends beyond just development, impacting local economies and cultures.
- Committed to impactful contributions for work, people, and communities.
- Uphold the highest standards of integrity and ethics.
- Work with a sense of urgency and purpose.
- Take ownership and act as stewards of resources.
- Foster collaboration and respect within the culture.
- Create meaningful, long-term value for stakeholders.
2050
Net-Zero Emissions Goal
Commitment to achieving net-zero carbon emissions by the year 2050 across operations and projects.
- Invest in energy-efficient buildings and sustainable construction practices.
- Incorporate green building standards such as LEED into developments.
- Aim to minimize environmental footprint through energy and water conservation programs.
- Prioritize renewable energy and reduce greenhouse gas emissions across its portfolio.
- The company's employee base is diverse with a focus on fostering an inclusive workplace.
- The company aims for a gender-balanced workforce with ongoing efforts to increase female representation in leadership positions.
- The company actively promotes equal opportunity across all levels of the organization.
- The company tracks diversity metrics to measure progress and inform strategies for improvement.
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