Executive Assistant

Description

• eersSupporting others: Building mutual support and understanding with collea
• rackRational influencing: Provide compelling business cases and arguments to persuade upwardly and with p
• entArrange travel arrangements, adhering to company poli
• teamAligning self: Organize and prioritize own contribution to the goals and priorities of the team and busi
• nt Maintain document process flows, and other department-specific documents as requir
• ed.Utilize business software applications to prepare correspondence, reports, presentations, agendas, and minut
• ry.Collaborate with Administration team to coordinate schedules and optimize availabili
• ly.Maintain confidential and sensitive information, ensuring non-disclosure agreements are follow
• icsOrganize logistics for critical meetings and events, handling venue bookings, conference setups, and meeting room preparatio
• es.Manage digital documents by uploading, downloading, and maintaining files on shared platforms, ensuring accurate labeling and version control for seamless access by team membe
• cy.Prepare itineraries and ensure executives are informed of travel detai
• nt Optimize the executive’s time by managing their calendar, prioritizing requests, and rescheduling non-essential meetings when necessa
• ry.Collaborate with cross-functional teams to support project initiatives, ensuring effective communication and cooperati
• ls.Track and manage expenses to ensure accurate and timely reporti
• es.Coordinate and procure necessary supplies and equipment for team members and executive projects, ensuring timely and efficient order placement and delive
• ty.Manage incoming calls, direct visitors, and handle mail and email communications effective
• ns.Assist with the planning and execution of company events and functions, including Board of Directors visits, staff birthdays, and celebratio
• guesHigh quality decision making: Make smart decisions weighing risk and reward to help team/department perform

Requirements

ed. Travel Coordination and Expense Managem

mentRequired Knowledge, Skills, Abilities, Education, and Experi

lity.The successful candidate will be able to think quickly and flexibly, bringing a broad perspective to situations and working through complexity. Shows drive and resilience when faced with adversity, keeping a positive attitude. Is open to change, looking for new opportunities to do things better while supporting others through change. Demonstrates interpersonal insight and flexibility, able to understand what is important to others and can adapt to connect with p

• ionAssist with project management tasks, tracking timelines, deliverables, and communicating updat
• obat.Strong verbal and written communication skills, with the ability to interact effectively at all organizational le
• ures.Proficiency with MS Office tools and Adobe Acr
• ield.Minimum 5 years of experience in an executive assistant or senior administrative role supporting executives with relevant knowledge of office management and administrative proced
• ment.High level of professionalism, with an understanding and appreciation for maintaining confidentia
• vels.Ability to multi-task, prioritize, and manage time effectively in a fast-paced environ
• ence:A post-secondary certificate, diploma or degree, preferably in Business Administration, Communications, or a related f

Benefits

eople.Providing the opportunities for career and professional growth, we support our employees` movements to different companies within our

Training + Development

Interview process

Visa Sponsorship

Security clearance