Administration and Operations Executive

Description

The Administration and Operations Executive will be responsible for managing the Founder’s emails, scheduling meetings and calls across time zones, and handling day-to-day administrative activities to ensure smooth office operations. Reporting to the Director – Human Resources, this role requires excellent communication skills, strong organizational abilities, and a proactive, detail-oriented approach. The ideal candidate will be dependable, efficient, and capable of independently executing tasks such as coordinating interviews, maintaining office supplies, arranging hampers, and ensuring timely completion of assigned responsibilities.

• Support the HR and Admin function with ad-hoc operational needs or coordination activities.
• Help with internal engagement activities such as arranging hampers, ensuring timely birthday wishes, and maintaining related records.
• Support day-to-day office administration activities such as managing stationery, coordinating with vendors, and ensuring basic office supplies are maintained.
• Assist in organizing interviews and meetings at the office by coordinating schedules and logistical arrangements.
• Ensure the office environment is well-maintained and tasks are completed within the expected timelines.
• Ensure all assigned tasks are followed through to closure with minimal supervision.
• Maintain trackers and documentation related to administrative tasks and office operations.
• Schedule calls and meetings based on the Founder’s instructions, keeping in mind the time difference between India and the US.
• Coordinate with internal and external stakeholders to ensure all logistical details for meetings and discussions are handled smoothly.
• Prepare and send meeting invites, reminders, and follow-ups to participants.
• Manage and organize the Founder’s email inbox, ensuring timely responses and accurate prioritization of communication.

Requirements

Psychosocial Skills /Human Skills/Behavioural Skills

• Bachelor’s degree in business administration or a related field
• Exceptional verbal and writing communication skills in English.
• Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.
• 3–4 years of experience in administrative or operations coordination roles.
• Technical understanding of clean energy business processes
• Microsoft Outlook
• Prior experience supporting senior management or handling executive-level scheduling and communication will be an advantage.
• Management experience a plus.
• Excellent interpersonal skills while managing multiple priorities in a fast-paced and ever-changing environment.
• Strong analytical, organizational, and problem-solving skills.
• Entrepreneurial mindset with the ability to take ideas and run with them from concept to conclusion.
• High attention to detail with strong organizational and multitasking abilities.
• Ability to handle communication and scheduling across multiple time zones.
• Professional, discreet, and capable of maintaining confidentiality in all interactions.

Benefits

The work environment is usually quiet (normal city traffic noises are common), a blend of artificial and natural light, temperate and generally supports a collaborative work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular team outings, events, and activities to foster a positive work environment
• Opportunity to join a top-notch, collaborative team of professionals
• Fantastic team environment and collaborative culture
• Long Term Incentive policy
• Medical Insurance for the employee and family
• Spot Recognition bonus for exceptional performance
• Professional development opportunities to grow into an industry leader

Training + Development

Interview process

Visa Sponsorship

Security clearance