Assistant Project Manager

Description

• Manages the risk exposure process and accounts for all possible unforeseen time impacts to the schedule.
• Assists the project team to have good neighbor relations around jobsites.
• Maintains relationship with the owner to ensure all warranty issues are identified, documented, and resolved in a timely manner.
• Follows job start-up procedures, including completion of the new project checklist.
• Coordinates with the superintendent to regularly update self-performed work and ensure that the proper fees are being applied.
• Assists the project estimator in the review of scope, submitted bids, and subcontractor selection
• Coordinates with the project team to create and maintain the project directory.
• Conducts regular staff meetings for coordination and development of staff and resolution of critical issues.
• Ensures that log of PRs, CORs, COs, and exposure log is maintained.
• Manages the change order process effectively and efficiently by tracking and ensuring all costs are included and accurate and that the owner and architect are aware of potential cost impacts.
• Mentors and encourages subordinate growth and development, and builds the morale of all project team members through positive reinforcement, feedback, etc.
• Coordinates and communicates closely with the owner, architects, and subcontractors to eliminate any issues before they become problems.
• Assists business development and preconstruction in possible project pursuit opportunities
• Visits each project site prior to the commencement of construction, and video records all areas that might by impacted by the construction.
• Prepares, maintains, and updates exposure log with the project team monthly.
• Leads and ensures team has work/life and team balance through good communication, visualization of work plan, daily huddles, and team health
• Coordinates with the project team to maintain meeting minutes.
• Develops and maintains with the superintendent and corporate scheduler a detailed construction CPM schedule.
• Assists in the coordination of the work being performed by the trade contractors.
• Prepares for, attends, and represents the company in applicable meetings including, but not limited to, the following: job “kick off”; weekly project; monthly project status review (PSR); owner-architect-contractor (OAC).
• Ensures project safety policies, procedures, and company & OSHA standards are being enforced by the project team and that weekly safety meetings are being held.
• Markets the company to the owner and design team and engages the business development department in pursuing future opportunities.
• Ensures plan and resources are in place to execute effectively all BIM services including concrete coordination drawings, clash coordination, etc. according to the Okland BIM Execution Guide
• Schedules, prepares, and conducts performance evaluations of staff members giving constructive, thorough feedback.
• Ensures all purchases, orders, and invoices are properly coded and administered according to Okland’s policy.
• Manages, tracks, and documents the RFI and submittal processes proactively, effectively, and in a timely manner.
• Organizes and conducts pre-construction meetings with subcontractors
• Responsible for ensuring that the project is completed on-time, within budget, and constructed with superior quality and safety.
• Supports the superintendent to ensure responsible person coverage in place for after-hours work.
• Ensures buyout process is complete and that all subcontracts are written within 60 days of contract with particular emphasis on subcontracts that have potential impact on early activities (e.g., rebar shop drawings)
• Seeks input from staff on how to improve process, project, company, etc.
• Modifies the subcontract agreement and/or purchase order template to the specific project, inserts detailed scopes of work with project team’s input, and ensures subcontracts and/or purchase orders are issued in a timely manner to allow for maximum quality and schedule and cost effectiveness.
• Participates as a design-build manager when required.
• Ensures—along with the superintendent—that the project site and construction activities are being constantly documented in writing and in photos, and that they are properly stored electronically.
• Works with the project team to establish goals and develop accountability.
• Reviews and ensures request for information (RFI) log is current and follows up to ensure record drawings and as-builts are updated and maintained.
• Reviews the established budget estimate and bid and assists the estimator and job cost accountant with setting up the proper codes and organization of the job cost report.
• Ensures a storm water protection plan is in place at the onset of every project, that the notice of intent has been filed, and that the plan is maintained and updated on a weekly basis.
• Manages and tracks allowances accurately for the owner.
• Manages the job closeout process from day one of project. This includes but is not limited by the following: ensure financial obligations to subcontractors are settled within 30 days of substantial, and that the final payment is received within 60 days.
• Reviews RFI’s, ASI’s, CCD’s, etc., with the project team to ensure that answers are received in a timely manner from the owner and architect.
• Reviews the job status reports on a monthly basis, with the project director and team.
• Assists the project estimator in the preparation of Instruction to Bidders during the bidding process.
• Ensures that all the paperwork on the project is properly filed and maintained.
• Assists the job cost accountant with the preparation and review of subcontract supplements and monthly pay applications to ensure that subcontractors are billing the proper percent complete on work items and that they are not over billing. Reviews this information with superintendents.
• Ensures that the operations & maintenance (O&M) manuals are compiled and submits them in accordance with contract documents.
• Coordinates with the superintendent to use P6 scheduling software and to take ownership of the project schedule to press the project team to meet schedule demands and to meet milestones.
• Assists the owner and architect to obtain building permit and other permits, as required; also coordinates and acquires all insurance, bonds, etc., as required by the owner.
• Reviews and works through negotiations of the prime contract with the owner.
• Updates projections on income and all cost codes and provides reports to the project accountant.
• Reviews weekly payroll reports sent by the job cost accountant to ensure accuracy.
• Coordinates with the project team to ensure that delivery tickets are processed in a timely manner.
• Ensures the pre-punch list and final punch lists, and ensures they are distributed and maintained on a regular basis, and completed in a timely fashion.
• Inspects supplier warehouses when payment for stored materials is being requested.
• Coordinates with the project team to ensure the construction drawings are updated with approved changes.
• Controls and monitors necessary long-lead procurement items.
• Notifies the master subcontract agreement administrator when new subcontractors are utilized and ensures that the master subcontract is distributed.

Requirements

• Ability to proactively plan for any risks and activities to help meet or exceed the deadline and budget.
• Thorough and attentive to details.
• Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.
• Possess strong computer skills, proficient in MS Excel, MS Word and MS Outlook.
• Extensive knowledge of established construction and maintenance practices, procedures, and techniques as well as applicable local, state and federal building codes.
• Ability to prioritize multiple projects or competing demands.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to drive company initiatives or objectives and inspire team to also embrace
• Ability to maintain the utmost level of integrity in all relationships and situations.
• Ability to effectively lead, mentor and build high performing teams.
• Regular, timely, and predictable attendance is required for this position.
• Formally documents via e-mail, letter, etc., all relevant informal communications occurring on site with subcontractors.
• Ability to maintain confidentiality and professionalism in the workplace.
• Ability to read and understand work orders, safety rules, operating and maintenance instructions, and procedure manuals.
• Advanced understanding of construction scheduling and cost control.
• Bachelor's degree in construction management or some related field, and 6 years of related experience working on commercial construction projects; or equivalent combination of education and experience
• Advanced ability in negotiations and conflict resolution
• Ability to properly manage general conditions in a commercial construction environment.
• Ability to interact and communicate effectively with customers, vendors, and employees at all levels of the organization.
• Familiarity with a wide range of equipment and tools and proficiency in skilled construction, maintenance, and repair tasks.
• Able to create an open, trusting, inclusive team and inspire them to eagerly work together
• Ability to read and comprehend complex instructions, correspondence, memos, blueprints, contract document specifications, construction drawings, and CPM schedules.
• Possess high emotional intelligence (EQ)

Benefits

• Holistic benefits – Medical, Dental, Vision, Life, & Disability Insurance; paid parental leave, financial literacy resources, and an Employee Assistant Program including legal and mental health support.
• Perks – tenure awards including pro sports tickets, fitness memberships, travel vouchers, and paid work anniversary sabbaticals.
• Competitive pay – weekly paychecks, salary, bonus incentives, 401(k) with employer match

Training + Development

Interview process

Visa Sponsorship

Security clearance