Payroll Specialist

Description

As a Payroll Specialist, you’ll play a critical role in ensuring accurate and timely payroll for our growing organization while enjoying opportunities for professional development and advancement.

• Protect Confidentiality: Maintain secure payroll records and handle sensitive information with the highest integrity.
• Deliver Accuracy: Ensure every employee is paid correctly and on time by processing and auditing payroll across multiple states.
• Drive Transparency: Reconcile payroll data and produce timely reports that empower leadership decisions.
• Solve Problems: Investigate and resolve payroll discrepancies quickly, partnering with HR, Finance, and Operations.
• Innovate Systems: Test and implement system enhancements and new pay codes to keep payroll processes cutting-edge.
• Elevate Service: Respond to employee payroll inquiries with professionalism and clarity, building trust across the organization.
• Learn payroll from an almost 20 year RPC/AprilAire employee
• Champion Data Integrity: Validate labor data and maintain accurate employee records to support operational excellence.
• Support a new HRIS integration in partnership with HR
• Lead Improvements: Recommend and implement process enhancements that boost efficiency and compliance.
• Strengthen Controls: Provide documentation for audits and internal reviews, safeguarding AprilAire’s compliance.
• Be a Change Agent: Serve as a subject matter expert during new technology rollouts and regulatory changes.
• Enable Insights: Analyze payroll trends to improve accuracy and efficiency while supporting leadership reporting.
• Protect Compliance: Keep AprilAire aligned with federal, state, and local wage laws, and lead updates when regulations change.

Requirements

• Ability to test and implement system enhancements, support process improvements, and adapt to new technologies.
• High attention to detail and accuracy in processing payroll and maintaining records.
• Familiarity with federal, state, and local wage and hour laws, and the ability to interpret and apply complex regulations.
• This role is hybrid--onsite presence is required a few times a month at our East Washington location in downtown Madison, WI.
• Excellent organizational and communication skills to meet deadlines and collaborate effectively with HR, Finance, and Operations.
• Comprehensive understanding of payroll processes, including multi-state regulations, compliance requirements, and timekeeping systems.
• Proficiency in payroll/HRIS systems and intermediate Excel functions (e.g., VLOOKUP, pivot tables).
• Strong analytical skills for reconciling payroll data, identifying discrepancies, and troubleshooting issues promptly.
• Customer service mindset to address employee inquiries professionally and accurately.
• Bachelor's degree or Associate's degree and a minimum of 2 years of payroll experience. In lieu of a degree, a minimum 4 years of experience in payroll
• Knowledge of payroll tax filings, W-2 processing, reporting requirements, and internal controls.

Benefits

• Gain exposure to union and non-union payroll.

Training + Development

Interview process

Visa Sponsorship

Security clearance