Regional Finance Coordinator

Description

• Fill out onboarding forms for new suppliers not currently in procure to pay system.
• Be responsible for maintaining quality standards on all projects.
• Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices.
• Assist with budget management.
• Assist with opening/closing tasks as needed.
• Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
• Perform CMELMS responsibilities assigned to regional finance staff.
• Alert Project Managers to potential budget overages, write downs, and/or Unrecognized Revenue during billing schedule.
• Apply company quality assurance guidelines and procedures for project document management and retention.
• Review all non-PO backed invoices, add project information, and approve invoices.
• Follow safety rules and practices and other safety requirements for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Writing draft checks from office checkbooks.
• Initiate billing for all eligible projects per schedule.
• Finalize invoices in the billing platform and submit invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup per client billing requirements. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.
• Follow up on all invoices open past terms/ average days paid.
• Create draft invoices per client billing requirements; Send for review and approval to PM’s and additional parties as required by account.
• Add executed change orders to the system
• When no response from PM during billing timeframe, send email reminders and escalate as required to meet deadlines and financial metrics.
• Add notes in the collections tool for all collection activities including specifics on invoice submission, expected payment dates, and both internal and external follow-up communications.
• May be responsible for new project registrations or timely review of project registrations completed outside the Regional Finance team, ensuring information matches with contract, purchase order and standard client required information.
• Maintain billing schedule for all projects per contract terms or per schedule arranged with Regional Financial Manager.
• Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
• Create and maintain electronic project files related to financial documentation, which may include contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals.
• Perform routine collections efforts which could include phone calls or emails. Communicate with clients regarding past due invoices.
• Process WIP removals when appropriate or as requested.

Requirements

• Associate’s degree with a minimum of 2 years’ related experience. Or in lieu of a degree, a minimum of 4 years’ related experience.
• Excellent attention to detail and problem-solving skills.
• Valid driver’s license with acceptable violation history.
• Strong communication and coordination abilities.

Benefits

• Office credit card reconciliations in expense report portal.
• Per Diems/Cash Advances.

Training + Development

Interview process

Visa Sponsorship

Security clearance