Proposal Specialist

Description

• Collaborate with the Graphics department to develop innovative design templates to take our proposals to the next level and wow our clients.
• Leverage project management skills to define and manage the proposal response process, section assignments, and schedule (including intermediary and final reviews) to ensure internal deadlines are met and final deliverables are of the highest quality.
• Prepare professionally written responses to proposal documents that address client requirements and are compliant, accurate, concise, and effective; ensuring professional and easy-to-understand final products through writing, copy editing, formatting, and selection of supporting materials.
• Support business and proposal development process improvements.
• Responsible for the end-to-end management of the proposal development and submission process including coaching technical content authors and submission managers to enhance proposal response process and improve win rate.
• Use of AI and Proposal Management Software to create and polish winning proposal submissions. Lead and collaborate with Business Unit Managers and various cross-functional teams.
• Coordinate proposal production with internal/external resources, including editing, formatting, printing, distribution, and delivery of final materials to the client.
• Collaborate with the Business Development & Sales and Marketing departments to write and develop clear, persuasive, accurate descriptions of corporate content and experience that resonate with our clients and are technically correct, on brand, tangible, and engaging.
• Coordinate and conduct kick-off and other meetings/calls; ensuring that all key cross-functional areas are represented; and develop detailed action plans and timelines/schedules based on submission requirements and deadlines.
• Oversee a proposal coordinator that is supporting the same Business Unit, checking on any workload capacity constraints, assisting with their ongoing development, and providing any required guidance.

Requirements

• A variety of EFAP tools and online resources to support well-being are available to all employees
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• APMP Certification considered an asset.
• Advanced skills in Microsoft Word and experience with large and complex document formatting.
• Minimum five years’ experience with preparing proposals and tender submissions.
• Strong business writing, editing, and communication skills.
• Post-secondary education in an administration, marketing, business, or communications field.
• Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast paced environment with changing workload demands.
• Proficient with Microsoft Excel.
• Experience with using various AI tools and proposal management/development software will considered an asset.
• An aptitude for formatting, editing, layout and making written content sound like “one voice.”
• Understanding of basic financial terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts).
• Excellent attention to detail and a high regard for accuracy and quality.
• Experience in a professional services consulting firm (environmental/engineering/planning) is considered an asset.
• Experience with Adobe Creative Suite (In-Design, Illustrator, and Photoshop), Microsoft Project and PowerPoint considered an asset.
• Experience using proposal management software platforms considered an asset.

Benefits

• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes
• Comprehensive health benefits
• Flexible work hours
• Student loan repayment assistance with matching employer contributions
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• A competitive compensation package
• Employee and Family Assistance Program (EFAP)
• Generous retirement savings plan
• Wellness Subsidy
• Employee share purchase plan
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Learning and Development opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance