Receptionist

Description

• Schedule appointments and manage conference room bookings; ensure meeting spaces are tidy, organized, and ready for use.
• Provide basic administrative support such as data entry, filing, and assisting with internal communications.
• Greet and assist visitors, staff, and vendors with professionalism and warmth, creating a welcoming front-of-house experience.
• Answer incoming phone calls and direct inquiries to the appropriate team members or departments.
• Support the broader administrative team with tasks and coordination as needed.
• Serve as the first point of contact by sitting at the front desk or reception area, ensuring a professional and welcoming presence for all who enter the office.
• Use Microsoft Office and other common software tools to complete routine tasks and support office needs.
• Handle confidential information with discretion and professionalism.
• Maintain the reception area and shared office spaces, keeping them tidy, stocked, and presentable at all times.
• Manage incoming and outgoing mail and packages, including USPS, FedEx, UPS, and courier services.
• Monitor and replenish office and kitchen supplies to support daily operations.
• Support local onboarding efforts by welcoming new staff and assisting with hospitality-related tasks.
• Proactively identify and communicate minor issues or inefficiencies to the appropriate team members.
• Respond promptly and helpfully to internal and external requests, adapting to changing needs throughout the day.

Requirements

• Experience working in a professional services firm preferred.
• Ability to lift up to 30 pounds.
• Strong attention to detail and focus on accuracy with work is a must.
• Positive, can-do attitude and willingness to dive into projects and tasks.
• Proficiency in Microsoft Office Suite required.
• Minimum High School Diploma or GED required. Associates degree in relevant field preferred.
• Excellent verbal and written communication skills.
• Ability to work in highly collaborative and deadline driven environment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance