Assistant Facilities Manager

Description

• Support the design and implementation of maintenance strategies to ensure the safety and efficiency of facility systems.
• Audit all CMMS databases for accuracy and completeness, produce reports as required, and control system access and user credentials.
• Oversee a team including Facility Coordinators, Chief Engineers, Workplace Experience Coordinators, technicians, handypersons, and vendors.
• Conduct regular inspections and audits of facility systems and operations to ensure compliance with regulatory requirements.
• Manage purchasing, utilizing, and managing subcontracts and vendors.
• Develop and manage budgets for facility operations and maintenance, including planning, forecasting, recommending, and estimating facility repairs and improvements.
• Participate in the development and implementation of sustainability initiatives to improve energy efficiency and reduce operational costs.
• Develop, plan, and implement annual shutdown programs for preventive maintenance activities.
• Oversee the development and accuracy of site-level operating procedures and other documentation.
• Monitor facility systems (HVAC, electrical, mechanical, BAS, BMS, Fire Protection Systems) to identify potential issues, implement corrective actions, and resolve complex problems while minimizing risk and business impact.
• Maintain technical knowledge of critical electrical and mechanical systems with the ability to prioritize, assign, track, and trend equipment history.
• Coordinate with, identify, vet, and approve all sub-contractors and vendors to schedule and oversee maintenance and repair work, ensuring compliance with SLAs and quality standards.
• Supervise and escalate ABM’s response to after-hours emergencies at assigned facilities.
• Provide hands-on instruction, training, and support to expand the capabilities of operations staff in basic maintenance, safety, and troubleshooting procedures, including proper tool use and care.
• Ensure all work performed within mission-critical space adheres to high-quality standards.
• Instill a high level of professionalism and direct the performance of contracted maintenance.
• Ensure ABM training expectations are met and audit the process monthly.
• Act as the single point-of-contact for all facility-related issues, managing customer relationships, schedules, new business, projects, budgets, expansion, and staffing.
• Ensure projects are completed to client satisfaction, successfully managing budgets/financials, schedules, key performance indicators, and contractual requirements.
• Comply with policy and audit standards for safe storage, usage, and disposal of hazardous materials.
• Collaborate with other departments to support facility-related projects and initiatives.
• Manage oversight from preventive maintenance inspections and provide guidance on addressing issues.
• Lead and assist in managing the day-to-day operations of critical infrastructure facilities, ensuring optimal performance, reliability, and high-quality work without impact to internal/external customers.
• Ensure all facility documentation, including maintenance logs and safety records, are accurately maintained.

Requirements

• Strong understanding of facility management principles and practices, particularly in critical infrastructure industries.
• Preferred but not Required 5 plus years of Electrical or Mechanical experience.
• Strong interpersonal skills, including report writing ability.
• Ability to obtain relevant certifications within 6-12 months if not already certified.
• Excellent organizational, planning, and documentation skills.
• Building Automation System (BAS) experience (e.g., Siemens Apogee, Johnson Metasys, Trane Tracer) is preferred.
• CPMM (Certified Plant Maintenance Manager), CFM (Certified Facility Manager), or other relevant certifications.
• Preferred 3 - 5 plus years of experience in mission-critical operations environments.
• Familiarity with Agile/Scrum or similar collaborative tools is a plus.
• Computer proficiency with Google Suite and Google products.
• Strong problem-solving skills with the ability to identify potential issues and develop effective solutions.
• Minimum 3 - 5 plus years of facility management, plant operations, engineering, or maintenance supervision experience.
• Proficiency in using facility management software and other relevant tools.
• Bachelor’s Degree (B.A. or B.S.) from an accredited college or university in a relevant field or equivalent is desirable but not required.
• Strong leadership and team-building skills, with a focus on mentoring and developing team members.
• Strong verbal and written communication skills to all levels ("C" level and below), including customers and vendors.
• Critical thinking and data analytics skills to support decision-making and improve operational efficiency.
• Preferred Experience generating cost savings through multiple continuous improvement activities.
• Proven budget and personnel responsibilities.
• Ability to manage multiple tasks and projects simultaneously.
• Knowledge of relevant regulations, codes, permits, and standards, particularly those related to electrical, mechanical, and HVAC systems.
• Demonstrated strategic thinking and adaptability to new approaches.
• CMMS (Computerized Maintenance Management System) experience (e.g., 360 Facility, Maximo, Corrigo) is required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance