Senior Executive (Leasing, Event & Estate Management)

Description

• Managing lease and events related matters including documentation, renewals, terminations, billings, payments, arrears and terminations, ensuring accuracy and compliance.
• Conducting viewings and inspections
• Assist in Facilities Management from time to time.
• Overseeing the operations of the venue/business space
• Lease, Tenant and Event Management (including fee management and rates review)
• Prospecting for new tenants/ client and conduct market research, survey and feedbacks.
• Strategizing the success of business space and venue is being strategic, plan and implement strategies to stimulate income generation and efficiency including conducting direct sales.
• Preparation of lease/event management reports (including fee management)
• Manage and dealing with unforeseen event issues, handling complaints
• Events coordination and operation including logistic
• Event Reporting, booking rates review, market research
• Do filing and maintenance of relevant documentation
• Liaise with vendors on any procurement related tasks
• Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
• Utilise data to make recommendations for improving effectiveness and operational efficiency
• Managing bookings and administrative works
• Cultivating and maintain good rapport with tenants, event clients addressing their concerns, and providing ongoing support
• Collaborate and work with other departments, such as marketing and facilities, to support leasing and event objectives.
• Prepare reports and analysis on outcomes and office operations.
• Overseeing the operations of our space/venues, including events coordination and logistic
• Managing and coordinating with client on event booking, enquires, logistics, such as catering, manpower, audio-visual equipment, and event setup.
• Ensuring smooth and successful event execution, including setup, on-site management, and post-event follow-up.
• Maintain accurate records of lease, events and operations, feedback, and other relevant metrics.
• Present & act as Duty Manager for Events (may need to work after office hours, on Weekends / PH)

Requirements

• Excellent interpersonal, communication, stakeholder engagement and management skills.
• Strong time management, organizational and problem-solving skills.
• Team player with high degree of initiative and able to work independently
• Good interpersonal skills with the ability to communicate well at all levels
• Strong analytical and presentation skills
• Ability to work independently and collaboratively in a fast-paced environment.
• Proven track record in building operations and end-to-end event management, including planning, coordination, execution and driving participation.
• Bachelor’s degree/ diploma in Marketing Estate Management, Facilities Management, Business Administration, Event Management, Communications, or related fields.
• Proficient in office software applications including MS Office, Excel and PowerPoint
• Analytical, meticulous and can handle sensitive information with confidentiality and professionalism
• Excellent verbal and communication skills with good command of English
• 5 to 7 years of relevant experience with some exposure/experience

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance