Contract Billings Coordinator

Description

The Contract Billings Coordinator prepares trade partners’ pay applications for processing, supports project teams to ensure accurate payment delivery, handles general sub‑payment inquiries, and maintains positive relationships with internal and external clients.

Core responsibilities include monitoring trade partner compliance, communicating about required paperwork and payment status, issuing and mailing checks, tracking lien waivers and affidavits, preparing vouchers for self‑perform jobs, and meeting client commitments. The coordinator also ensures documentation meets audience needs, continuously reassesses priorities for efficiency, and adapts to changing demands.

• Monitor trade partner compliance codes and communicate paperwork, payment status, liens, and affidavits.
• Select and mail trade partner checks for assigned projects when owners have paid.
• Track lien waivers and affidavits for partners and suppliers; prepare vouchers for self‑perform jobs.
• Meet client commitments and proactively address service opportunities.
• Tailor documentation to the intended audience.
• Reassess priorities regularly and allocate time/resources to improve efficiency.
• Solve complex problems quickly and effectively.
• Ensure quality through meticulous attention to detail.
• Apply strong organizational and listening skills.
• Build relationships and collaborate with internal and external teams.

Requirements

Successful candidates demonstrate accurate, timely work; strong verbal and written communication; proficiency in MS Office; and the ability to quickly solve complex problems. Attention to detail, organizational and listening skills, and the capacity to build collaborative relationships are also essential.

A preferred Associate’s degree is required, though equivalent relevant experience will be considered. Candidates should have at least two years of administrative support or accounts payable experience.

The position requires the ability to lift up to 10 pounds and is based in a normal office environment, primarily involving sitting and computer work with occasional standing, walking, and reaching above shoulder.

• Adapt to change, embrace new ideas, handle pressure, and adjust plans as needed.
• Perform work accurately, completely, and within required timelines.
• Communicate effectively both verbally and in writing.
• Use MS Office proficiently.
• Hold an Associate’s degree (preferred) or equivalent relevant experience.
• Possess 2+ years of administrative support or accounts payable experience.
• Lift up to 10 pounds; work primarily seated with occasional standing, walking, and reaching overhead.

Benefits

The role follows directions and refers exceptions to a supervisor, offering a clear career path with various advancement opportunities. Autonomy is limited, emphasizing adherence to established guidelines.

JE Dunn offers a professional non‑union benefits package and is committed to equal opportunity employment, providing accommodations for qualified individuals with disabilities. Unsolicited resumes from search firms are not accepted.

• Receive a professional non‑union benefits package.

Training + Development

Interview process

Visa Sponsorship

Security clearance