Project Coordinator

Description

• Communicate with subcontractors and vendors on material needs and delivery timeline.
• Ensure changes are reflected in budget, documentation, and team awareness.
• Review subcontractor bids and compile comparative data.
• Assist in the implementation of quality control procedures. Ensure all work meets the required standards and specifications.
• Assist with creating and maintaining project schedules.
• Assist in implementing quality assurance protocols.
• Maintain and organize all project files, including contracts, permits, submittals, and drawings
• Support budget tracking through Procore.
• Communicate progress updates, risks, and changes clearly.
• Mechanical projects to include boiler plant projects, cooling towers, chillers, pumps, and piping.
• Serve as a liaison between internal teams and external clients.
• Identify variances and assist project managers in staying within budget.
• Ensure all project management systems are accurate and current..
• Mass excavations setting precast concrete.
• Ensure timely submission and review of pay applications.
• Track and distribute change orders and update corresponding documentation and budgets
• Support compliance with safety regulations and report concerns when needed.
• Keep documentation up to date and easily accessible across platforms (OneDrive,Procore, (url removed)).
• Facilitate the project closeout process, including punch lists, final inspections, and documentation handoff.
• Handle document control, data entry, and file organization.
• Attend weekly meetings and assist with agenda creation, note-taking, and follow-up.
• Coordinate the change order process across stakeholders.

Requirements

• Ideal candidates are highly adaptable, capable of handling multiple bids, trades, and project tasks simultaneously, and thrive in a dynamic, fast-paced environment.
• High levels of accuracy and efficiency in the work produced.
• 3+ years of relevant experience in commercial construction or coordination.
• Familiarity with estimating or bid software is a plus.
• Comfortable handling multiple priorities with tight deadlines.
• Excellent written and verbal communication skills.
• Asphalt paving and concrete.
• Ability to read and interpret drawings and specifications.
• Previous experience in subcontractor management or estimating.
• Strong attention to detail and time management.
• Experience with Procore, Bluebeam, BuildingConnected, and cloud-based project Platforms.
• ProCore Certified (Core Tools and Project Management).
• Self-starter with the ability to work independently and as part of a team.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or related field preferred.
• Working knowledge of construction means, methods, and safety best practices.
• Able to anticipate needs and offer process improvements proactively.
• Highly detailed and willing to invest the extra effort to make good work excellent work that stands above the rest.
• Equivalent experience is considered for highly driven candidates.
• Ability to thrive in a fast-paced, high-pressure environment.
• Boiler combustion tuning.
• Technical Skills
• Proficiency with Microsoft Office Suite.
• Strong problem-solving and decision-making capabilities.
• Industry certifications such as PMP or CAPM.
• Natural leadership and management abilities.

Benefits

• Competitive salary.
• Underground utilities.
• Exceptional Benefits: Access some of the best benefits available in the industry.
• Dynamic Learning Environment: Dive into a variety of tasks daily, broadening your knowledge and skill set.
• 100% employee covered health insurance.
• Boiler and chiller plant services.
• Eight paid holidays.
• One week of sick leave .
• Employee Empowerment: Go beyond what you once imagined were your limitations or shortcomings.
• A dynamic and supportive work environment.
• Retirement plan and company match.
• Dental and Vision insurance options.
• Rental air handlers, boilers, and chillers.
• Stable Career Growth: Thrive in a long-term, supportive employment environment.
• Accidental death and dismemberment insurance.
• Top-Tier Compensation: Enjoy salaries that exceed market trends, designed to attract and retain top talent.
• Comprehensive benefits package, including:
• Two weeks of paid vacation.
• Opportunities for professional development and career advancement.

Training + Development

Interview process

Visa Sponsorship

Security clearance