Project Coordinator

Description

• Maintains and updates project or program-level Compass, as applicable.
• Works with client to access and work within external systems, if applicable and required.
• Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
• Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
• Maintain updates to project status including timelines and deliverable dates and financial data.
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.
• Support project/program leadership with client communication plans.
• Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
• Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
• Provide a variety of project support related tasks involving document management.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Draft communications & documentation and perform updates to systems including TerraNet and CRM.
• Work with NAM to develop/maintain any Program Manual or related documents.
• Works with offices to ensure that client specific requirements are understood and followed.
• Schedule and communicate with the client regarding project report status, delivery schedule, system access.
• Interact with key client contacts as needed or as directed.
• Support project/program manager with resource management and resource assignment.
• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
• Maintain, communicate, and track milestones to project team.
• Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
• Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements
• Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
• Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
• Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
• Works with offices on change order requests to ensure timely delivery to client and approval.
• Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
• Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
• Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
• Be responsible for maintaining quality standards on all projects.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.

Requirements

• A valid driver’s license with acceptable violation history may be required.
• Fluent in Microsoft Office applications.
• Associate or bachelor’s degree in related field preferred.
• High school diploma and a minimum of 4 years’ related experience.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance