Subcontractor Prequalification and Data Integration Coordinator

Overview

Coordinate subcontractor prequalification, track data, ensure integration and compliance.

Key Responsibilities

• data monitoring
• system integration
• report generation
• user training
• vendor collaboration
• stakeholder liaison

Tasks

We are seeking a detail-oriented and proactive Subcontractor Prequalification & Data Integration Coordinator to manage the end-to-end process of subcontractor prequalification invitations, tracking and progressions supporting our Subcontractor Default Insurance (SDI) program. This role is also responsible for maintaining data integrity between our subcontractor invitation-to-bid software and internal databases, ensuring seamless communication and accurate records across platforms. -Monitor data flows and troubleshoot discrepancies between systems. -Coordinate and send prequalification invitations to subcontractors participating in the SDI program. -Generate regular reports on prequalification status, compliance metrics, and data integrity. -Provide training and support to internal users on software tools and workflows. -Collaborate with IT and software vendors to optimize integration processes. -Gather information for bordereau reports and update with risk managers. -Support audits and internal reviews by providing accurate and timely documentation. -Ensure all processes align with company policies and insurance program requirements. -Ensure subcontractor data is consistently updated and synchronized between the SDI platform and invitation-to-bid software. -Serve as a liaison between project teams, risk management, accounting and subcontractors regarding prequalification and data issues. -Maintain accurate records of prequalification status and documentation. -Track responses and follow up with subcontractors to ensure timely completion.

Requirements

• smartbid
• excel
• data management
• problem solving
• communication
• subcontractor management

What You Bring

-Familiarity with invitation-to-bid platforms (i.e., SmartBid) and database tools. -Excellent communication and problem-solving abilities. -Proficiency in Excel and data management systems. -Strong organizational skills and attention to detail. -Experience with subcontractor management, insurance programs, or construction operations preferred.

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About Stiles

-Founded in the early 1980s, the company has grown into a prominent player in construction and real estate. -Known for delivering large-scale, complex projects with a focus on innovation and quality. -Their portfolio includes commercial buildings, residential complexes, industrial sites, and retail spaces. -With a reputation for project management excellence, they execute projects from concept to completion. -The company specializes in both private and public sector developments, offering tailored solutions. -Their in-house team of experts ensures high standards in design, construction, and project delivery. -The company prides itself on delivering projects ahead of schedule and under budget.

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