Medical Equipment Project Coordinator

Description

• Prepare budget summaries, room reports, and other reports for owners, architects, and project managers.
• Review drawings with Medical Equipment Planners for dimensional accuracy and documentation; track timelines for deliverable updates.
• Coordinate with medical equipment, IT, and furniture vendors to add technical data into SSR’s ESP (Equipment Solution Planning) system.
• Attend meetings as requested, take notes, produce minutes, and update ESP and trackers accordingly.
• Assist in developing project team presentation materials and client‑facing deliverables.
• Prepare bidders lists for procurement; support RFP/RFI development and responses with the Medical Equipment Planner.
• Follow up with the Revit team on progress of equipment drawings across all phases; learn basic Revit tasks to move/add/delete families and log changes.
• Create/update the Medical Equipment Responsibilities Matrix and coordinate distribution to the project manager and client.
• Set up new client folders and maintain organized electronic filing for submittals, drawings, and correspondence.
• Build new client functional programs in ESP and maintain project data following meetings, procurement, and standards changes.
• Arrange site visits, inventories, and move‑management logistics; support procurement schedules and delivery/installation coordination.

Requirements

• Clear written communication, speech clarity, and active listening; accurate note‑taking and proofreading.
• Basic knowledge of hospital/clinic procedures and department functions; ability to read plans in Revit and AutoCAD.
• Detail‑oriented organization with sound judgment and decision‑making; able to orchestrate multiple activities at once.
• Thorough knowledge of Microsoft Office; familiarity with databases and inventory practices.
• Customer‑focused collaborator with strong interpersonal skills and a service mindset.
• Bachelor’s degree in relevant field OR 3 or more years of computer database or related experience

Benefits

• Retirement Savings – 401(k) with immediate vesting and a generous company match.
• Company-Paid Protection – Life insurance, AD&D, and short and long term disability at no cost to you.
• 100% Employee-Owned – Ownership from day one with immediate ESOP vesting.
• Health & Wellness – Medical, dental, and vision coverage, plus company‑funded HSA contributions for HDHP plans.
• Career Growth – Tuition reimbursement and ongoing professional development support.
• Work-Life Balance – Flexible schedules, paid parental leave, generous PTO, and paid company holidays.

Training + Development

Interview process

Visa Sponsorship

Security clearance