Project Assistant
Bkf Engineers
Assist project managers with admin tasks, billing, contracts, and site support.
2 days ago ago
$25 - $40
Junior (1-3 years)
Full Time
Santa Ana, CA
Office Full-Time
Company Size
700 Employees
Service Specialisms
Engineering
Consulting
Project Management
Design
Construction Services
Technical Services
Architecture
Sector Specialisms
Transportation
Water Resources
Surveying
Land Development
Government
Institutions
Developers
Design Professionals
Role
What you would be doing
billing tracking
progress reports
contract review
plan sets
ar tracking
submittal tracking
- Assist project manager in tracking project billing and creating monthly progress reports
- Submit contract review requests to the contracts team as needed
- During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf)
- Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs.
- Assist with opening project numbers for proposal pursuits and contracted projects
- Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs)
- Track and monitor meetings and attendees lists
- Pick-up/drop-off of project items (requires automobile and driver's license).
- Coordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies.
- Assist with quarterly contract management reporting and follow-up
- Track the status of contract reviews.
- Assist Project Managers and Land Development Sector as needed on Special projects and administrative tasks.
- Prepare Basic reports and collections metrics to track and communicate collection status to management.
- Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists
- Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.)
- Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs
- Set up project folders and help file project-related documentation
- Assist Project Managers and Land development Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments.
- Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review
- Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, various contractual documentation, additional service requests, etc.)
- Visit sites to photograph existing site conditions (requires reliable method of transportation).
What you bring
autocad
microsoft office
bluebeam
construction
collaboration
communication
- Ability to work collaboratively and independently
- Attention to detail and accuracy
- Excellent written and verbal communication skills
- Reliable method of transportation to and from the office and various job sites
- Experience in the engineering or construction industry is a plus
- Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred)
- AutoCAD experience is a plus but not required
- Ability to work in a fast-paced environment and prioritize tasks
- Strong organizational and time management skills
- BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents
- Pay: The typical base salary range for this position is $25.00/hour - $40.00/hour depending upon skills, experience, education, and geographical location. This is an hourly position paid biweekly
- Education reimbursement, Paid annual dues for professional and societal organizations
- Competitive salaries, end of year bonuses, profit sharing, and 401k
- Request Certificates of Insurance (COIs)
- 14 days of paid vacation time, 6 paid sick days, 8 paid Holidays
- BKF offers competitive and award-winning benefits and perks. To learn more, click here
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Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Since 1965
Year Founded
The company has been delivering engineering solutions since 1965, contributing to numerous high-profile projects.
- Delivering comprehensive engineering solutions across various sectors.
- Specializing in civil, structural, mechanical, and electrical engineering.
- A legacy of collaboration on iconic buildings, transportation systems, and infrastructure.
- A diverse portfolio including high-rise buildings, bridges, hospitals, and urban developments.
- Known for creative problem-solving and meeting tight deadlines.
- Leveraging advanced technology and a multidisciplinary approach for safety and quality.
- Committed to sustainable and resilient designs in engineering projects.
90% Retention Rate
Employee Retention
The company has achieved an impressive 90% staff retention rate year after year, reflecting strong employee satisfaction and loyalty.
25% Long-Term Employees
Employee Tenure
25% of the workforce has been with the company for over a decade, indicating a culture of long-term commitment and stability.
100% Benefits Coverage
Employee Benefits
All employees receive comprehensive 100% paid medical, dental, and vision benefits, reflecting a commitment to well-being.
Profit-Sharing Program
Financial Incentives
A robust profit-sharing and bonus program is in place, rewarding employees for the company's success and fostering a culture of shared achievement.
- Innovative ideas are encouraged and welcomed
- Values of hard-working, professional people are appreciated
- Taking pride in your work from start to finish was commonplace
- Connected to the clients and communities we serve
- Small enough to really get to know one another and work collaboratively together, and still large enough that we have the resources to chase and win stimulating, exciting projects
- Encouraged to flourish both professionally and personally in a healthy, nurturing and diverse environment
- Flexible work schedules and hybrid work model offering autonomy and work-life balance
- Wellness program including sports teams, fresh fruit, fitness reimbursement
- Commitment to environmentally conscious design as a core value
- Services include stormwater management, LID, life‑cycle cost & benefit analysis, embodied carbon reduction, brownfield development, recycled water, rainwater harvesting/graywater reuse
- Redevelop brownfields, recycle materials from deconstructed sites, remediate infrastructure
- Design sustainable infrastructure that improves water quality and restores natural resources
- Use of emerging technologies to integrate pragmatic, efficient sustainable solutions
- Design elements: green/complete streets, bioremediation (stormwater filtering, pollutant capture), permeable pavement to reduce stormwater load and recharge aquifers
- No publicly stated net‑zero target date
Millions in DBE services
Diverse Business Contracts
The firm has procured millions of dollars in services through Disadvantaged Business Enterprise (DBE) firms and suppliers.
- Clear strategy to achieve workforce equity at all levels of the firm
- DEI Council plus multiple Employee Resource Groups align initiatives with business: Talent Optimization, Inclusive Workplace Cultures, Community Engagement, Business Innovation
- Partnerships with National Society of Black Engineers, Society of Women Engineers, Mexican American Engineers and Scientists, Society of Hispanic Professional Engineers
- Attends diversity‑focused career fairs; partners with recruiting platform Circa to create equity in hiring
- Certifies DEI program compliant with all federal anti‑discrimination laws
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