HR Human Resources Administrator (Southern California)

Description

• Participate in problem solving and contribute new ideas to support continuous improvement in overall services of HR team.
• Support activities for college recruitment and career fairs; supply brochures and handouts, create on-site visit schedule and confirm participant attendance.
• Work independently with oversight and direction, and collaboratively with others
• Collaborate with multiple departments throughout BU to ensure new hires or transferring employees receive knowledge, tools, and resources necessary to be successful.
• Liaison with Headquarters Payroll for employee questions and concerns.
• Maintain electronic personnel files to ensure legal compliance and manage records retention.
• Generate and compile data and reports in support of HRIS analysis and Availability & Needs meetings.
• Conduct new hire orientation sessions and serve as point of contact for new hires for HR policy and procedures.
• Respond to requests for employment verification and update report programs for government agencies.
• Support development of annual BU training plan.
• Administer employee information changes and ensure data integrity in HR systems (e.g., Human Resources Information Systems (HRIS) Applicant Tracking System (ATS), Learning Management System (LMS), and Talent Management Systems (TMS), and Employee Content Management (ECM) including:
• Create and generate reports.
• Participate in Talent Management processes:
• Support company culture, values, and Diversity and Inclusion (D&I) activities across company.
• Assist in HR related audit requests.
• Administer and coordinate benefits programs (within BU):
• Conduct follow-up on required learning, manage training rosters, and report on training activities.
• Assist in annual merit and employee appreciation program; print letters, organize and distribute letters to senior management.
• Manage ATS postings and dispositioning unqualified candidates.
• Disseminate benefits and company policy communications.
• Maintain confidential information
• Execute new hire and employment processes:
• Distribute onboarding materials to new hires.
• Coordinate interviews; communicate with applicants and candidates.
• Assemble separation packages and manage unemployment claims.
• Research estimates and arrange temporary housing.
• Coordinate work visa process and visa expiration process with HR Manager /HR Generalist guidance.
• Maintain up-to-date benefits knowledge to support employees (e.g., leaves of absence, auto allowances, and vacations).
• Provide end-user support and assist in preparing training.
• Support the college internship program working with HR Generalist.
• Support Benefits open enrollment process.
• Manage administrative pre-event materials, programs, and logistics for training events; assist in preparation for HR- related lunch and learn.
• Coordinate special events pertaining to employees (e.g., employee retirements) and administer employee awards programs (e.g., service awards, staff awards).
• Assist in coordination of performance/career development reviews and ‘dry-run’ processes.
• Administer background checks, drug screenings, and new hire paperwork.
• Assist in administration of key initiatives for Human Resources (HR) within business units (BU) and company under direction of HR Management.
• Coordinate on-location biometric health screenings.
• Interpret Human Resources policies and procedures
• Serve as primary point of contact for interns.
• Perform Talent Acquisition activities:

Requirements

• Good judgment to identify problems, escalate issues, and request prioritization of responsibilities
• Active listening skills, responsive, and strong follow-up practices
• Experience in construction industry, preferred
• Exceptional organizational skills, attention to detail, and timely documentation
• Professional verbal and written communication skills
• Approachable, proactive, and professional attitude
• Bachelor’s Degree from accredited degree program with minimum of 1 year of related experience or equivalent combination of education and experience, required
• Proficient computer skills and Microsoft suite of applications; knowledge of database software and human resources related applications (e.g., Human Resource Information Systems (HRIS) (SAP preferred), Applicant Tracking Systems (ATS), Learning, and Talent Management Systems (LMS))

Benefits

• Limited travel

Training + Development

Interview process

Visa Sponsorship

Security clearance