Proposal Coordinator

Description

• Lead the development of high-quality proposals, qualifications packages, presentations, and marketing collateral in collaboration with project and business development leaders.
• Provide mentorship to junior marketing staff and help implement best practices in proposal coordination and marketing production.
• Manage and maintain a library of marketing content, including resumes, project descriptions, and case studies, ensuring brand consistency, accuracy, and quality across all deliverables.
• Serve as a content strategist and writer, producing original content for proposals, executive summaries, brochures, and cover letters tailored to targeted pursuits.
• Manage internal and external communications, including digital content, website updates, and social media efforts.
• Guide and support pursuit teams in developing win strategies and creating graphics or messaging that convey key differentiators.
• Partner with business development teams to drive client development efforts, assist with market research, and support planning initiatives.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe InDesign, and Adobe Acrobat required.
• Bachelor’s degree in Marketing, Communications, Journalism, English, or a related field preferred.
• Experience with Adobe Creative Suite (Photoshop, Illustrator) and website content management systems is a plus.
• Proven experience developing proposals for public agencies and private clients; familiarity with NJ and NY agency submissions is a strong plus.
• 3–5 years of progressive marketing experience; Architecture, Engineering, or Construction (AEC) industry is a plus.
• Strong writing, editing, organizational, and time management skills with the ability to manage multiple priorities under tight deadlines.
• Team player with excellent interpersonal skills and the ability to interface with technical staff, clients, and external partners.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance