Document Controller
On.Energy
Control and manage all project documentation for BESS data‑center installations using Procore.
5 days ago ago
Intermediate (4-7 years), Expert & Leadership (13+ years)
Full Time
Houston, TX
Hybrid
Company Size
100 Employees
Service Specialisms
Battery energy storage system development
EPC / system integration
Energy management software (EMS)
AI‑powered analytics
Grid‑scale project development
Microgrid solutions
Peak shaving
Energy arbitrage
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
procore management
document control
submittal tracking
rfi management
report generation
close-out docs
- Manage access control, file structures, and permissions within Procore.
- Maintain current records of all project-related communications, transmittals, and revisions.
- Monitor and update document control trackers, dashboards, and reporting tools.
- Maintain confidentiality and security of project documentation, especially technical and proprietary information.
- Set up, maintain, and manage submittals, RFIs, drawings, and document logs in Procore.
- Assist in preparing project close-out documentation including as-builts, O&M manuals, and client submittals.
- Set-up and maintain a structured document control system to track, organize, and store all project documents.
- Coordinate document flow between internal teams, engineering consultants, vendors, and contractors.
- Coordinate with project managers, design teams, consultants, and subcontractors to ensure timely submissions and approvals.
- Participate in audits and quality assurance reviews as needed.
- Support the development and maintenance of document control procedures in accordance with company standards and project requirements.
- Generate weekly reports and logs for submittals, RFIs, and outstanding items.
- Ensure document version control and proper distribution of submittals, drawings, specifications, reports, RFIs, and change orders.
What you bring
procore
bluebeam
microsoft office
bachelor's degree
3+ years
document control
- Knowledge of technical drawings and construction documentation standards (CSI, version control, etc.)
- Ability to manage multiple priorities under deadlines in a fast-paced environment.
- Associate or bachelor’s degree preferred; equivalent experience considered.
- Proficient with Microsoft Office Suite and document collaboration tools (e.g., Bluebeam, Sharepoint, etc.)
- Procore platform proficiency is required (Submittals, RFI, Drawing, Transmittals, Documents modules)
- Procore Certification is a plus
- Proficiency with Microsoft Office Suite and Adobe Acrobat.
- Excellent attention to detail, organization, and follow-through.
- Experience supporting EPC or data center infrastructure projects.
- 3+ years of experience in a document control or project coordination role, preferably in the construction, energy, or engineering sectors on large-scale construction projects ($50M+).
- Ability to work independently and as part of a multidisciplinary project team
- Strong communication and collaboration skills.
- Understanding of document workflows in engineering or construction project environments.
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Training + DevelopmentInformation not given or found
Interview process
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Company
Overview
- With a vision to drive the transition to a sustainable energy future.
- Specializing in providing innovative energy solutions to a wide array of industries.
- Expertise spans across energy generation, infrastructure development, and renewable energy technologies.
- Worked on notable projects in solar and wind energy, transforming the energy landscape.
- Known for its cutting-edge approach to energy efficiency and sustainability.
- Leveraging state-of-the-art technology to pave the way for a greener tomorrow.
- Committed to accelerating the transition to sustainable energy.
- Believes in innovation and pioneering solutions to meet tomorrow's energy needs.
- Values collaboration and works closely with partners, stakeholders, and customers.
- Focuses on empowering employees and fostering a dynamic, inclusive work environment.
- Takes pride in integrity, transparency, and ethical business practices.
2030
Net-Zero Commitment
Aiming to achieve net-zero carbon emissions, the company is dedicated to reducing its environmental footprint and contributing to global sustainability efforts.
- The company’s sustainability strategy is centered around reducing emissions, increasing energy efficiency, and supporting renewable energy solutions.
- Cutting-edge technologies are integrated to drive sustainability in energy systems.
- Smart grid solutions and decentralized energy management are key focus areas for reducing environmental impact.
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