Compliance Assistant

Description

• Maintain records for divisional, regional, and customer reports.
• Maintain necessary stock levels of materials required for OQ Compliance.
• Maintain database software program for all employees’ qualifications.
• Report results to proper contact person at each location.
• Work closely with Compliance Manager in the organization and development of the OQ management systems and file retrieval.
• Assist in organizing and scheduling training classes.
• Communicate information on specified class(es) to necessary Miller Pipeline associates for enrollment.
• Maintain all documentation on each person’s training history.
• Maintain file system on each evaluator’s credentials and evaluation details.
• Provide OQ compliance reports to external entities, as required.
• Maintain training schedule and roster for each training session.
• Maintain necessary customer documentation per customer requirements.
• Establish new drug testing facilities with the company’s third party administrator.
• Maintain file system on each employee’s evaluation criteria and evaluation forms.
• Follow up on results of drug tests for new hire candidates and current employees.
• Prepare Certificates of Completion for all compliance training.
• Maintain stock levels of training materials required for each training topic. Ensure appropriate materials are provided to each trainee for each class.
• Supply regulated information to customers as needed.
• Review testing documents for accuracy and provide corrections when necessary.
• Communication with internal and external customers.
• Maintain file on each company customer with information provided to them.

Requirements

• High school diploma or equivalent.
• Good organization of time and workspace; meet multiple, competing project deadlines. Critical thinking, good judgment, and attention to detail.
• 2+ years professional administrative work, especially handling sensitive and confidential information.
• Use of multiple types of visual aids.
• Associate’s degree in business management, human resources, or a related field.
• Proficient use of the Internet.
• Knowledge of DOT drug and alcohol testing procedures. Familiarity with federal regulatory processes, audits and procedures of compliance. Certifications or training in DOT drug and alcohol testing.
• 1+ year compliance-related administrative experience, especially within pipeline operations.
• Working knowledge of Microsoft Office (Word, Excel, Outlook and Access).

Benefits

• Employee recognition programs, Employee Care Fund, and more (also see Annual Company Picnics).
• On-the-job work and safety training;
• Competitive wages and industry-leading benefits;
• Growth opportunities for career advancement (Grow Here at Miller Pipeline);

Training + Development

Interview process

Visa Sponsorship

Security clearance