People Operations Associate

Description

• Develop workflow automation to improve efficiency of routine HR tasks.
• Coordinate reference checks, background screenings, and offer letter processes.
• Screen resumes and conduct initial candidate assessments to ensure quality pipeline.
• Maintain and optimize our applicant tracking system (Greenhouse) for efficient pipeline management.
• Serve as a primary point of contact for employee questions regarding HR policies, benefits, and workplace procedures.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Maintain accurate employee records in HRIS systems and ensure data integrity across all platforms.
• Coordinate interview scheduling, logistics, and candidate communication across multiple stakeholders.
• Track and analyze recruiting metrics to identify process improvements and bottlenecks.
• Update and maintain HR policies, procedures, and employee handbook content.
• Support recruitment marketing efforts including job posting optimization and employer branding initiatives
• Coordinate benefits enrollment, changes, and annual open enrollment processes.
• Maintain the data integrity of People Operations systems such as Rippling.

Requirements

• Experience in a fast-paced, growth-oriented environment.
• Passion for optimizing, improving and automating processes.
• Bachelor's degree in Human Resources, Business Administration, Psychology, or related field preferred.
• Expert-level written and verbal communication skills with the ability to successfully communicate across all levels, situations and personalities.
• Sensitivity and discretion around highly confidential information.
• Strong organizational skills with ability to manage multiple recruiting processes simultaneously
• Minimum 1-3 years in people operations, recruiting coordination, or related HR function.
• Familiarity with recruiting platforms (LinkedIn Recruiter, Indeed) and video conferencing tools (Teams, Zoom).
• Own all administrative aspects of the employee lifecycle, from candidate experience to onboarding, all the way through to offboarding.
• Proficiency in Microsoft Office Suite, HRIS (Rippling), ATS (Greenhouse), Slack, Monday, Lattice, or similar productivity tools.

Benefits

• Collaborative work environment in our Hoboken, NJ headquarters
• Opportunity to work closely with senior leadership in a growing organization
• Comprehensive benefits package including health, dental, and vision insurance
• 401(k) plan with company matching
• Exposure to institutional real estate investment operations
• Competitive base salary in the $80,000-$100,000 range, commensurate with experience

Training + Development

Interview process

Visa Sponsorship

Security clearance