Document Control Coordinator

Description

• Accountable for appropriate post-construction document archival / retention including as per Project Agreement specifications
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
• Assist in Creation/Communication/implementation and maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle
• Assists in the preparation of the end of project report
• Assists project teams with creating and developing reports in EDMS systems
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions
• Manage and coordinate the metadata and the process of storage for documents into the EDMS system by all internal and external parties
• Accountable for creating and maintaining project distribution matrix
• Responsible for the functioning and utilization of the document control system for the project
• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Oversee the receipt, capture, control and access of all project documents
• Assist in creating/implementation and auditing of a reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish
• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the EDMS system in accordance with procedures and requirements for metadata for reporting/auditing
• Provides training and support to all project team members regarding appropriate document control practices – this may extend to external users such as vendors, contractors, consultants, clients and other third parties
• Assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
• Identifies and escalates processing or other system issues to the Project Controls or Document Control Manager in a timely manner

Requirements

• Ability to document work tasks (work instructions)
• Post-secondary education – bachelor’s degree or College Diploma preferred, or equivalent experience
• Prior experience using electronic document management and document control system as well as in processing both design and vendor documentation
• Organizational skills, with a proven ability to meet deadlines in a fast-paced environment
• A minimum of 1 to 5 years document control experience in a construction project/site environment
• Prior experience working with ACONEX preferred
• Ability to interpret and implement process, procedures, workflows and standards
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
• Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint
• Good written and verbal communication skills in French and English preferred
• Proficient in electronic file management (e.g., Explorer and WinZip)
• Ability to accurately and efficiently setup, create and maintain documentation metadata

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance