Client Services Coordinator

Description

• Copy, print and bind presentation materials.
• Utilize administrative and technical skills to provide support to assigned brokerage team(s); to help them achieve their business plan goals and objectives each year. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information.
• Create stacking plans in Excel.
• Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints.
• Provide back-up support to the entire office as assigned by Director of Operations
• Effectively communicate and interact with brokers, staff, vendors and clients.
• Perform accounting functions which may include preparation of expense reports and billings
• Provide administrative and technical support to assigned team as needed.
• Coordinate on/offsite meetings including scheduling appointments, keeping calendars and arranging travel itineraries and meeting room reservations.
• Conduct online research.

Requirements

Competencies (attributes i.e., flexibility, collaboration skills)

Skills (technical or functional skills)

• Working knowledge of Adobe InDesign/Illustrator or strong graphics knowledge preferred
• Ability to adapt to company specific software.
• Knowledge of SalesForce and LinkedIn, CoStar and other marketing tools as required
• Associate or Bachelor’s degree
• Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
• Any combination of education, training and experience that demonstrates the ability to perform the duties of the position.
• Strong organizational and communication skills
• Strong work ethic and positive attitude.
• Maintain discretion and exhibit sound decision making skills.
• At least five years’ experience in an administrative support position.
• Excellent command of the English language, both verbal and written.
• Ability to multi-task and meet deadlines in a high-pressure environment.
• Ability to read and interpret basic leases and contracts
• Self-starter and strong time management skills.
• Exhibit a high level of attention to detail.
• Commercial real estate experience

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance