Document Controller

Description

• Document Management: Serve as the primary point of contact for Hydrostor’s Document Management System (Procore) for North American projects, ensuring the accurate management, issuance, and tracking of documentation, drawings, and project records.
• Continuous Improvement: Identify areas for process enhancement, propose improvements, and lead implementation initiatives to increase document control integrity and efficiency.
• Process and System Assurance: Support internal stakeholders, contractors, and suppliers to ensure secure and orderly retention of project documentation, including regulatory, technical, and contractual compliance.
• Audit Compliance: Prepare for and support internal and external audits by creating compliance plans, organizing required documentation, and ensuring adherence to obligations registers.
• Collaboration: Provide guidance and support to office and field-based teams, as well as external vendors and suppliers, on document control requirements and best practices.
• Distribution and Workflow: Facilitate document distribution to relevant stakeholders, track review cycles, and report on compliance with expected and contractual turnaround times.

Requirements

We are seeking a detail-oriented and highly organized individual with a proven track record in document control for energy, oil and gas, or similar project environments. The ideal candidate will demonstrate strong communication, problem-solving, and interpersonal skills. This role requires collaboration across multiple teams, making adaptability, technical acumen, and the ability to manage multiple priorities essential for success.

We are seeking an experienced Document Controller to support our North American projects. This role will play a vital part in ensuring the accuracy, integrity, and accessibility of project and organizational documentation. Reporting to the VP, Project Execution, the Document Controller will manage document control processes to ensure compliance, accuracy, and timely distribution of project records. This position offers an opportunity to significantly contribute to the success of our North American operations through robust documentation practices and process improvements.

Travel Requirement: Approximately 10% within North America

• Proficient in electronic document management systems (EDMS), specifically Procore.
• Strong understanding of document review processes and the ability to coordinate technical reviews for multidisciplinary project teams.
• Minimum of 5 years of experience in document control, preferably in a project environment within energy, oil and gas, or mining sectors.
• Records Management, Information Management, or Business Administration qualifications are considered an asset, especially if they support membership in the Records and Information Management Practitioners Alliance (RIMPA) or a similar professional organization.
• Ability to analyze and distill large amounts of information to identify key issues and recommend strategic actions.
• Excellent verbal, written, and interpersonal communication skills, with the ability to create clear, concise, and professional reports.
• Proven time management and organizational skills with the ability to prioritize competing demands.
• Experience with Microsoft Office 365, including SharePoint and Teams, is required.

Benefits

Job Type: Full-Time – Hybrid (3+ days/week in the Denver office)

• Salary $100,000 - $135,000
• Employee Share Option Plan
• Discretionary Bonus
• Medical, Dental and Eyecare Benefits
• Paid Vacation Time
• 401K Program - with a match!

Training + Development

Interview process

Visa Sponsorship

Security clearance