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Contracts Specialist
Prime Electric
Support contracts admin, track agreements, ensure compliance, liaise with internal/external parties.
8d ago
Intermediate (4-7 years), Experienced (8-12 years)
Full Time
San Jose, CA
Office Full-Time
Company Size
1,500 Employees
Service Specialisms
Electrical Services
Project Management
Design
Engineering
Construction Services
Turnkey Solutions
Sector Specialisms
Technology
Healthcare & Biotech
Public Sector & Education
Industrial
Commercial Real Estate
Manufacturing
Defense Contracting
Retail
Role
What you would be doing
contracts smartsheet
change orders
document management
audit support
client liaison
onsite support
- Obtain and maintain insurance, licensing and bonding as required
- Interface with external customers, subcontractors, vendors, Accounting and Project Management teams
- Facilitate and communicate with internal customers until agreements are fully executed
- Compile and maintain all required contractual records and documents in accordance with State and Federal contract requirements and the company’s policies and procedures
- Reports to Contracts Administration Director and provides support to Contracts Director, Project Management Teams and Job Cost Department
- Serve as primary point of contact between the company and the customers for sending and reviewing all agreements
- Responsible for moving contracts and change orders through the process
- Assist with Audits
- Responsible for updating and maintaining the Contracts Smartsheet
- Track and follow up with clients for outstanding contract documents
- Assist the Contracts Director with reviewing and interpreting contracts; establish and maintain contract records, expedite and track progress in document execution and ensure compliance with contractual terms and conditions
- Maintain physical presence onsite and provide assistance to specific groups, managers, and project management teams as needed
- Work closely with Accounts Payable and Job Cost for billing and credit related issues relating to contracts and bonds
- Establish and maintain comprehensive records of all correspondence related to contract activity, ensuring accuracy and completeness
- Filing and scanning all documentation
What you bring
bachelor’s
smartsheet
docusign
adobe acrobat
mechanic’s liens
2+ years
- Bachelor’s Degree from 4-year college or university
- Proficient in Smartsheet, Docusign, Adobe Acrobat or Blue Beam
- Familiarity with Mechanic’s Liens, Prelims, Wrap Ups/OCIP/CCIP
- Complete DAS 140, 142 & SF1413 forms
- Must be self-motivated, hard-working, performance driven, and reliable
- 2+ years’ construction industry experience in a role focusing on one or more of the following: Contract Administration, Site or Project Coordination, Purchasing, and Office Administration.
- Knowledge of California Prevailing Wage law – a plus
- Experience working within the Construction or Service Industry (Electrical, General Contractor, etc.)
- Must have the ability to multi-task, prioritize and take the initiative to provide support/follow-up
- Education/ Training Reimbursement Benefit
- 100% Employer-paid Life Insurance
- Profit Sharing and Discretionary Bonus Program
- 401k Program w/ Direct Benefit
- Paid Time off and Holiday Time Off
- 100% coverage for Medical, Dental, and Vision, including dependents, with no premium cost to the employee
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded with a vision to transform the electrical contracting industry, Prime Electric has become a leader in complex infrastructure solutions.
- With a focus on quality, safety, and efficiency, they offer end-to-end electrical contracting services for high-profile projects across various sectors.
- Prime Electric's portfolio spans a diverse range of markets, from commercial and residential developments to large-scale utilities and energy infrastructure.
- The company is renowned for its expertise in providing electrical solutions for major construction projects, including airports, hospitals, and industrial facilities.
- Noteworthy for its commitment to innovation, Prime Electric embraces the latest technologies to deliver cutting-edge electrical systems and solutions.
- The company prides itself on having a skilled workforce and a reputation for consistently meeting demanding timelines and budgets.
- Prime Electric has established a strong presence in both private and public sectors, with a focus on delivering projects that stand the test of time.
- Safety is both a personal and corporate responsibility, with everyone accountable for maintaining physically and psychologically safe working environments.
- Integrity is upheld by doing the right thing in difficult decisions, committing to transparency, and maintaining accountability to each other, clients, and the community.
- The work of craftworkers in the field is at the core of the company's mission, with a focus on supporting them to perform efficiently and safely every day.
- A growth mindset drives continuous improvement by embracing challenges and discovering creative solutions, compelling the company to evolve and create new opportunities.
- A culture rooted in empathy, trust, and belonging is integral to recruiting, developing, and retaining the best talent in the industry.
- Collaboration is encouraged by respecting and listening to all opinions and ideas, believing that inclusive and diverse teams lead to better results.
LEED Platinum
Sustainability Achievement
Contribution to the highest-level LEED certification through rooftop PV installation.
1,000+ Stations
Electric Vehicle Infrastructure
Installed and maintaining over 1,000 EV charging stations across WA and Northern California.
17-20% ROI
Financial Performance
Proven cash-flow positive solar systems with estimated 17-20% return on investment.
2030 Net Zero
Climate Commitment
Aiming for net-zero carbon emissions by 2030, matching 100% electricity consumption with renewables.
- Regional leader in LEED and WELL Building certified projects, integrating sustainability from design through construction.
- Employs a LEAN approach—using prefabricated assemblies to maximize recycling, limit packaging, and reduce job-site footprint.
- Turnkey EPC services for Solar PV and BESS, with system-level life cycle and payback analysis to minimize LCOE.
- Vision: Organizational culture that fosters and embraces diversity and total inclusion, empowering all contributors.
- AGC Culture of Care Pledge: Commitment to harassment‑free, safe, welcoming workplace with equal opportunity for full potential.
- Programs include Women in Construction Council, DE&I Coalition, Wellness & Mentorship Programs.
- Diversity‑driven recruiting: inclusive job postings, accessible interview processes, partnerships with pre‑apprenticeship programs (ANEW, Cypress Mandela).
- Supplier diversity: active engagement with underrepresented local subcontractors, professional service firms, and suppliers.
- No public data on gender ratio or specific gender‑based outcomes.
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