Contract Specialist (Construction/Maintenance Contracts)

Develop and execute contracting strategies e.g. T&M, Cost-plus, Fixed Fee, Lump sum, Unit based, etc.

Build strong networks and attain the highest level of customer service.

Prepare tender documentation including pricing mechanisms.

Prepare contract documents incorporating the outcome of all negotiations, clarifications and qualifications.

Manage Contractor performance review programme; Audit Contract compliance and work to integrate best practices and lessons learned.

Drive formal tender/RFI process.

Manage any post-award contract disputes and resolve any issues (pricing, quality, timing, claims, liens, etc.).

Execute and manage the contracting process (develop strategy, source/ tender, negotiate and implement terms and commercial management).

Manage commercial aspect of on-site Construction/Craft Labour Service Contracts.

Manage audits of Contract compliance and Supplier Performance

Comply with relevant policies, standards and key procedures and minimize risk and cost exposure.

o Contract drafting and negotiation of contract terms.

Advise and assist in the review and preparation of scopes of work.

Manage Commercial contracts including tracking and evaluation of interim applications, remeasurement of work, evaluation of claims and variations and settlement of final accounts.

Drive continuous improvement efforts to maximise value/savings, minimise risk, and to optimise and streamline the contracting process.

Implement new contracts and ensure effective hand over to Contractor.

Agree Unit Rates & package prices, control of all interim accounts and variations/change orders and settlement of Final Accounts.

The Contract Specialist is responsible for the management of Service Contractors and Contracts through the full life-cycle (development of contract strategy, sourcing/tendering, negotiations, Terms and Conditions, implementation, maintenance and monitoring), in line with Supply Management policies and guidelines.

Ensure timely and cost-effective fulfillment of the Refinery’s service contracting needs, ensuring that quality and safety are achieved, and that commercial and operational risk are minimized/mitigated.

Manage stakeholder communications regarding Contract changes.

Support the Business in sourcing, selecting and prequalifying Contractors and bidding/awarding major service Contracts.

o Market knowledge of Contractor capabilities & technical understanding of the services being contracted for.

o Quantity Surveying methodologies in management of Construction & Engineering contracts.

Strong analytical, fact-based problem-solving skills.

Demonstrated ability to develop wide and diverse networks and to foster effective teamwork and collaboration.

Proven technical skills in the development and execution of negotiation strategies as well as contract implementation, planning & execution.

Advanced contract drafting skills with working knowledge of Commercial Contract Law and its use in establishing contracts and negotiating settlements.

Working knowledge of Supply Management technologies (e.g. ERP, e-Sourcing).

o Experience of rated contracts, fixed price contracts, claims handling, final account settlement etc. and of high complexity/high risk contracts.

Excellent commercial acumen and negotiation skills.

Understand Cost models and use these to challenge costs.

Strong project management skills with the ability to establish priorities, manage to planned outcomes and clearly document & communicate results.

Demonstrated competency in sourcing and contracting practices, negotiation and commercials knowledge and understanding of commercial frameworks and contract terms and conditions.

Proven self-motivator who sets clear direction and priorities.

Ability to coordinate multiple activities, prioritise tasks, respond quickly to stakeholders and resolve conflicts in an efficient manner.

o Sourcing and Contracting Experience in an Engineering/Construction environment.