Administrative Associate

Description

The Administrative Associate will handle a range of responsibilities, including preparing and editing correspondence, memos, forms, reports, and presentations using Microsoft Office and Adobe, and creating non‑standard reports as needed. They will schedule and coordinate meetings, travel, and report production timelines, track deadlines, and maintain accurate filing and retention systems. Additional duties involve collecting data from multiple sources to produce standard reports, entering and reviewing timesheet and expense data, and providing general office support such as email and calendar management while applying Weston’s policies and technical standards.

• Prepare and edit correspondence, memos, reports, and presentations using MS Office and Adobe.
• Schedule and coordinate meetings, travel, and report production timelines.
• Maintain accurate filing, storage, retrieval, and retention systems.
• Collect and compile data to produce standard reports and logs.
• Enter and review timesheet data, verify expense reports, and monitor expenditures.
• Provide general office support, including email and calendar management.

Requirements

Weston Solutions is seeking a detail‑oriented, highly organized Administrative Associate to support managers and teams in day‑to‑day operations. The role involves managing schedules, preparing reports, coordinating communications, and maintaining essential records in a fast‑paced, team‑oriented environment. The position is on‑site in West Chester, PA.

Candidates must possess a high school diploma or equivalent and four to six years of general clerical or administrative experience. Proficiency in the Microsoft Office suite, excellent grammar and spelling, basic math skills, strong interpersonal abilities, and a commitment to customer service and continuous skill development are required.

• Require high school diploma (or equivalent) with 4–6 years administrative experience.
• Proficient in Microsoft Office Suite; strong written communication and grammar.
• Basic math skills and strong interpersonal/teamwork abilities.

Benefits

Weston offers a generous benefits package that includes medical, dental, and vision coverage, a 401(k) plan with employer matching and stock contributions, paid time off (personal, holiday, and parental), life and disability insurance, critical illness and accident plans, work‑life flexibility, and opportunities for professional development. Compensation varies based on experience, education, skill level, and other factors.

• Comprehensive benefits: medical, dental, vision, 401(k) match, paid time off, life/disability, critical illness/accident plans, work‑life flexibility, and professional development.

Training + Development

Interview process

Visa Sponsorship

Security clearance