OFFICE ADMINISTRATOR

Description

The Office Administrator is responsible for the administrative functions of the branch office, supporting various corporate departments and ensuring smooth daily operations. This role manages office supplies, files, reports, and serves as a point of contact for phone communications.

• Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team; respond to corporate requests promptly.
• Maintain up‑to‑date knowledge of company policies and procedures by reviewing the handbook periodically.
• Maintain a safe and healthy work environment by establishing, following, and enforcing standards and government regulations.
• Create and nurture a positive work environment through mutual respect and concern for others.
• Handle office operations including ordering supplies, maintaining files, and generating various reports.
• Perform timekeeping and basic payroll functions.
• Conduct billing activities and collaborate with Accounts Payable to resolve vendor statement issues.
• Assist in training new hires on payroll, time, expenses, and per diem policies and procedures.
• Open and review work orders with dispatchers, branch managers, and operations managers.
• Open and review purchase orders.
• Update customer information and process credit purchases.
• Answer office phones and handle calls appropriately.
• Provide strong customer service.
• Work in a standard office setting; may involve sitting, standing, walking, bending, reaching, stooping, and lifting objects up to 25 lb.

Requirements

An employee must be able to perform the essential functions of the job, with or without reasonable accommodation, and will be expected to adhere to the company's safety and health standards.

• Demonstrate excellent verbal and written communication skills.
• Exhibit strong organizational abilities.
• Proficient in Microsoft Office products.
• Minimum three years of experience in customer service, office procedures, and accounts payable.
• Possess a valid Florida driver’s license.
• Legally authorized to work in the United States.
• Able to understand, speak, read, and write English.
• Pass post‑offer/pre‑placement drug screening and background/motor vehicle checks; company maintains a drug‑free workplace.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance