Assistant Property Manager (Contract)

Description

• Assist in preparation and submission of industry awards (BOMA, LEED, etc.).
• Assist as needed in the development and preparation of a variety of budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilities.
• Assist with the maintenance of the computerized Preventative Maintenance Program (Angus AnyWhere) and monitor, dispatch and follow-up on tenant requests, preparation of monthly chargeback reporting.
• Assist with the implementation of new programs, and ensuring policies and procedures are followed.
• Complete physical inspections and reporting of interior and exterior property; correct deficiencies immediately or report to the Property Manager & Director, Property Management for appropriate action and follow-up.
• Research and report on various equipment and systems for purchase or upgrade.
• Co-ordinate and supervise all contracts, including periodic reviews of all service contracts (ie: maintain up-to-date contract log, assist with tendering, verify invoices match contract pricing and PO’s).
• Ensure that all site-specific documentation and financial reports are completed accurately and on time, (as applicable).
• Facilitate and coordinate on-going, open communication with tenants by attending various meetings as required; understand, assess and address tenant operational concerns in order to ensure their needs are being met and the organizations assets are maintained appropriately.
• Maintain up-to-date contact lists.
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required.
• Collect, analyze and report statistical data as may be required to provide accurate and current assessment of management objectives (KPI – response times and deliverables).
• Respond positively and promptly to requests from tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s).
• Assist in preparation and distribution of tenant communication in line with client and AY.
• Work with Operations and Property Management on the day-to-day operations of the assets, ensuring custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with Avison Young policies and client directives.
• Assist in preparation and publication of the annual budget, reforecasts and business plans.
• Process cash receipts and accounts receivable
• Monitor and ensure the property is environmentally compliant with environmental legislation, codes and corporate best practices.
• Assist building operations as requested; ensure optimum operation of the Building Energy/Automation Management system working in conjunction with the Property Manager & Director, Property Management and 3rd party energy management consultant.
• Assist in the development of capital budgets for the property. This includes contributions towards a ten-year plan of maintenance, facility improvement, and cost reduction initiatives.
• Responsible for ensuring that assets are presented and operated according to the best possible standards alongside the Property Manager & Director, Property Management.
• Assists with such other administrative, management, property and client related duties as assigned.

Requirements

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

• Proven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to success.
• Self-motivated, professional and flexible with the ability to work both independently and collaboratively in a team environment.
• Possess a strong understanding of property accounting and the ability to interpret financial data.
• Technical Proficiency (MS Office, Yardi)
• Excellent customer and tenant service orientation.
• Proficiency in Microsoft Office and other property management applications such as Yardi, Angus and ProCore.
• Communication Proficiency (oral and written)
• Detail Oriented
• A passion for property management is essential as the Property Manager & Director, Property Management will turn to the Assistant Property Manager for support and ideas on how to best operate properties and manage complex situations.
• Ability to multitask, thrives in a fast-paced environment and stay organized
• Valid Driver’s License and access to a car
• Being detail-oriented; have the ability to work under pressure and deliver timely and accurate results.
• Thoroughly familiar with the management contract and all requirements contained therein.

Benefits

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

• Process accounts payable

Training + Development

Interview process

Visa Sponsorship

Security clearance