Description

The role manages the full contract lifecycle for multiple entities, ensuring intake, review, negotiation, and execution align with governance and legal standards, and works closely with internal stakeholders, legal counsel, and project teams to streamline processes and maintain documentation per the authority matrix and compliance requirements.

• Coordinate intake and triage of contracts from Sales, Operations, and Project teams.
• Prepare and route contracts using internal templates via SharePoint, DocuSign, and Document Crunch.
• Track contract progress, maintain version control, and ensure timely execution.
• Identify standard vs. non‑standard terms and escalate to Legal during negotiations.
• Maintain contract tracking system with key terms, expiration dates, and compliance data.
• Assist in developing and improving SOPs, templates, and routing workflows.
• Ensure compliance with Authority Matrix and train stakeholders on routing expectations.
• Oversee daily workload and prioritize tasks for Contract Administrator, ensuring proper routing and escalation.
• Provide backup coverage for key administrative steps in contract routing and documentation.
• Support audit and recordkeeping through accurate digital filing and template control.

Requirements

The ideal candidate brings at least four years of contract or construction administration experience, strong knowledge of construction contracts, proficiency with SharePoint, DocuSign, and contract management tools, and excellent communication, organization, and confidentiality skills, capable of independent work and meeting deadlines.

• Minimum 4 years contract administration, construction administration, or legal documentation experience.
• Strong familiarity with construction contracts (GC, subcontractor, MSA).
• Proficiency with SharePoint, DocuSign, and contract management platforms (e.g., Document Crunch).
• Knowledge of contract lifecycle, version control, and compliance documentation.
• Excellent written and verbal communication with cross‑department coordination.
• Highly organized, detail‑oriented, and capable of managing multiple active contracts.
• Ability to work independently with remote supervision and meet deadlines.
• Demonstrated confidentiality handling of sensitive business information.

Benefits

Senior Contract Administrator in the Administration department, full‑time, based in West Palm Beach, FL, reporting to the CAO, with a salary range of $75,000 to $90,000 per year.

The company offers a comprehensive benefits package that includes a 401(k) with weekly match, health, dental and vision coverage, supplemental insurance, generous PTO, an Employee Assistance Program, and company‑provided devices such as iPad, iPhone, and laptop.

• 401(k) plan with weekly company match.
• Comprehensive health, dental, and vision insurance.
• Supplemental insurance options.
• Generous paid time off.
• Employee Assistance Program for confidential support.
• Company‑supplied iPad, iPhone, and laptop.

Training + Development

Interview process

Visa Sponsorship

Security clearance