Publishing and Document Support

The Publishing and Document Support role involves performing administrative services for the Publications teams including the assembly, purchasing, order tracking, shipping and receiving of publications products, and data entry for monthly accounting reports.

• Prepare customer correspondence including shipping letters and delivery notifications.
• Accurately compile and process department timesheets and update time record spreadsheet correcting any timecard discrepancies.
• Ensure supply, production and shipping areas, as well as filing cabinets are kept neat and organized.
• Perform purchasing duties for department by preparing and administering purchase orders, maintain PO reporting, invoice reconciliation and reporting discrepancies on departmental purchases and allocations.
• Assist with all contract administration, customer correspondence, financial reporting, departmental administration and record keeping when requested or as determined by Director.
• Maintain accurate inventory of materials, supplies and documents.
• Perform all desktop publishing duties when required.
• Prepare shipping documentation and prepare shipment of all Publication's projects, and effectively track projects for proper delivery.

• Basic accounting including invoice approval and tracking processes.
• Strong organizational and file management skills.
• Word processing software such as MS Office Suite.
• Ability to advance your career with a growing company.
• Experience working with purchasers to create POs and with suppliers on placing and tracking orders.
• Spreadsheet software such as Microsoft Excel.
• Good phone and email communication skills.
• Certification/diploma from recognized business administration school/or combination of related courses completed and working experience.
• Team player who is personable and at the same time capable of working on multiple projects under tight deadlines.
• Minimum of 1-3 years' experience working in a desktop publishing office environment or relevant experience is preferred.
• Experience with Adobe Acrobat and FrameMaker or similar desktop publishing software would be an asset.
• Experience with using Oracle would be an asset
• Communicate effectively in writing or verbally with internal and external clients i.e. notice of distribution, receipt confirmation and complaints resolution.
• Excellent working knowledge of word processing applications and processes.
• Strong organizational and file management skills for electronic and hardcopy documents.

• Employee social committee organizes numerous events throughout the year, including summer barbecues, holiday festivities, sporting events and tournaments, and much more.
• A continuous learning environment.