Scheduling & Operations Coordinator (Temporary)

Description

• Review electronic time sheets and balance job costs with worked hours.
• Update the accounting department on the completion of work orders.
• Maintain and manage work orders in scheduling systems, ensuring accuracy and timeliness.
• Facilitate communication between field technicians, subcontractors, and internal teams.
• Strategically schedule jobs based on geographic efficiency and technician skills to maximize productivity and minimize travel time.
• Prepare and submit scheduling and operations reports as required.
• Maintain organized records of scheduling changes, cost codes, and operational documentation.
• Assist project management with work order accuracy, cost tracking, and documentation.
• Support procurement, reporting, and auditing processes related to work orders and project documentation.

Requirements

• Basic understanding of project costing and administrative reporting.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Familiarity with San Diego geography or the ability and willingness to learn the region quickly.
• Strong understanding of scheduling, operations, and construction/maintenance workflows.
• Exceptional organizational skills and attention to detail.
• Experience with work order management systems.
• Excellent communication skills with subcontractors, field personnel, and internal teams.
• Minimum of 3 years of recent experience in a maintenance or construction-related industry, strongly preferred.
• Proficient with MS Office Suite, Zoho, Sage, and Crystal Reports.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance