Review electronic time sheets and balance job costs with worked hours.
Update the accounting department on the completion of work orders.
Maintain and manage work orders in scheduling systems, ensuring accuracy and timeliness.
Facilitate communication between field technicians, subcontractors, and internal teams.
Strategically schedule jobs based on geographic efficiency and technician skills to maximize productivity and minimize travel time.
Prepare and submit scheduling and operations reports as required.
Maintain organized records of scheduling changes, cost codes, and operational documentation.
Assist project management with work order accuracy, cost tracking, and documentation.
Support procurement, reporting, and auditing processes related to work orders and project documentation.
Requirements
ms office
zoho
sage
crystal reports
work orders
3+ years
Basic understanding of project costing and administrative reporting.
Proven ability to manage multiple tasks and priorities in a fast-paced environment.
Familiarity with San Diego geography or the ability and willingness to learn the region quickly.
Strong understanding of scheduling, operations, and construction/maintenance workflows.
Exceptional organizational skills and attention to detail.
Experience with work order management systems.
Excellent communication skills with subcontractors, field personnel, and internal teams.
Minimum of 3 years of recent experience in a maintenance or construction-related industry, strongly preferred.
Proficient with MS Office Suite, Zoho, Sage, and Crystal Reports.
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
Founded 1986
Year of founding
The company was established in 1986 with a single sweeping truck and one client.
100M sq ft
Managed space
The company now maintains over 100 million square feet of commercial property.
As part of the Red Cow family, it became a single‑source provider for sweeping, power‑washing, window cleaning, day porter services, asphalt/concrete repair and general contracting.
Focused on servicing commercial property managers and owners across sectors such as retail, office buildings, industrial parks, HOAs and biotech campuses.
Their bundled services model streamlines procurement, accelerates issue resolution and often reduces cost through efficiency and single‑point oversight.
Culture + Values
Loyalty – A true commitment to our clients and each other
Accountability – We own our successes as well as our failures and realize that how we react to both is what defines us
Perseverance – We are resourceful with a can‑do attitude and understand that there is only one way to do things: the right way!
Humility – We foster a family culture in which every team member plays an individual and collective part in our success. The strength of our brand is in the people that serve it.
Environment + Sustainability
Entire fleet transitioned to compact hybrid vehicles; diesel vehicles fitted with exhaust emission reduction devices to cut diesel exhaust and particulate emissions
Water reclamation in all pressure‑washing and steam‑cleaning operations: captured wastewater transferred to treatment facilities, reducing runoff and preserving local water sources
Paper‑light office initiative: paperless onboarding, internal paperwork, and virtual storage to reduce paper consumption