Sr Administrative Assistant at Cbre in Boston, MA | USD70,000-80,000 | Kablio

Role

Description

scheduling

record keeping

visitor management

document production

expense reporting

call handling

Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.
Establish and maintain record keeping and filing systems.
Evaluate and select solutions from established options.
Impact team through the quality of the services or information provided.
Train and instruct new or relief personnel in the receptionist duties and procedures.
Complete expense reports and handle reconciliation of receipts.
Issue visitor's passes, validate parking and maintain guest logs. Escort visitors to designated location.
Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
Answer and route calls to appropriate personnel or voicemail. Respond to difficult inquiries and provide information about the organization. Maintain confidentiality of all calls and information.

Requirements

problem solving

communication

math

microsoft office

organizational

high school

Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
Ability to explain detailed and complicated information within the team in a clear and concise manner.
General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.
Strong organizational skills with a robust inquisitive mindset.
High School Diploma or GED with 2-3 years of job-related experience.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

applicants must be authorized to work in the united states without the need for visa sponsorship now or in the future.

Security clearance

Information not given or found

Company

Overview

Founded 1906

Year Established

Operates as the world’s largest commercial real estate services firm with a long-standing history.

100+ Countries

Global Presence

Maintains a strong presence across continents, offering market-leading research and analytics.

Specializes in property leasing, investment management, and advisory services across global markets.
Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors.
Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks.
Known for its innovative use of technology and data to drive real estate decisions.
Operates across various sectors, with significant expertise in healthcare, retail, and logistics.
Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.

Culture + Values

Respect – We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.
Integrity – No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.
Service – We approach our clients’ challenges with enthusiasm and diligence, building long‑term relationships by connecting the right people, capital and opportunities.
Excellence – We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.

Environment + Sustainability

97% from Properties

Emission Sources

Ninety-seven percent of emissions stem from managing and developing properties for clients.

50% Reduction

Scope 1 and 2 Emissions

Aiming to cut Scope 1 and 2 emissions by 50% by 2030.

100% Renewable

Corporate Energy

Switching to 100% renewable energy by 2025 and 100% electric vehicles by 2035.

68% Cut

Corporate Emissions

Recognized by Forbes as a U.S. Net-Zero Leader with significant emission reductions.

Committed to Net Zero greenhouse gas emissions across its value chain by 2040.
Targets validated by the Science Based Targets initiative (SBTi), aligned with limiting warming to 1.5 °C.

Inclusion & Diversity

26,000 members

EBRG Membership

The company supports a culture of belonging and respect through 26,000 employees across 22 Employee Business Resource Groups (EBRGs).

Maintain zero tolerance for discrimination in any form; insist on a workplace where everyone is treated fairly and with respect.
Foster a culture where every employee feels they belong, are heard and valued—creating a more engaged and productive workforce.
Aspire to be diverse across all dimensions to build stronger teams and better outcomes through varied perspectives, backgrounds and life experiences.

Articles

CBRE Careers

CBRE Services

CBRE Projects

Role

Description

scheduling

record keeping

visitor management

document production

expense reporting

call handling

Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.
Establish and maintain record keeping and filing systems.
Evaluate and select solutions from established options.
Impact team through the quality of the services or information provided.
Train and instruct new or relief personnel in the receptionist duties and procedures.
Complete expense reports and handle reconciliation of receipts.
Issue visitor's passes, validate parking and maintain guest logs. Escort visitors to designated location.
Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
Answer and route calls to appropriate personnel or voicemail. Respond to difficult inquiries and provide information about the organization. Maintain confidentiality of all calls and information.

Requirements

problem solving

communication

math

microsoft office

organizational

high school

Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
Ability to explain detailed and complicated information within the team in a clear and concise manner.
General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.
Strong organizational skills with a robust inquisitive mindset.
High School Diploma or GED with 2-3 years of job-related experience.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

applicants must be authorized to work in the united states without the need for visa sponsorship now or in the future.

Security clearance

Information not given or found

Company

Overview

Founded 1906

Year Established

Operates as the world’s largest commercial real estate services firm with a long-standing history.

100+ Countries

Global Presence

Maintains a strong presence across continents, offering market-leading research and analytics.

Specializes in property leasing, investment management, and advisory services across global markets.
Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors.
Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks.
Known for its innovative use of technology and data to drive real estate decisions.
Operates across various sectors, with significant expertise in healthcare, retail, and logistics.
Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.

Culture + Values

Respect – We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.
Integrity – No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.
Service – We approach our clients’ challenges with enthusiasm and diligence, building long‑term relationships by connecting the right people, capital and opportunities.
Excellence – We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.

Environment + Sustainability

97% from Properties

Emission Sources

Ninety-seven percent of emissions stem from managing and developing properties for clients.

50% Reduction

Scope 1 and 2 Emissions

Aiming to cut Scope 1 and 2 emissions by 50% by 2030.

100% Renewable

Corporate Energy

Switching to 100% renewable energy by 2025 and 100% electric vehicles by 2035.

68% Cut

Corporate Emissions

Recognized by Forbes as a U.S. Net-Zero Leader with significant emission reductions.

Committed to Net Zero greenhouse gas emissions across its value chain by 2040.
Targets validated by the Science Based Targets initiative (SBTi), aligned with limiting warming to 1.5 °C.

Inclusion & Diversity

26,000 members

EBRG Membership

The company supports a culture of belonging and respect through 26,000 employees across 22 Employee Business Resource Groups (EBRGs).

Maintain zero tolerance for discrimination in any form; insist on a workplace where everyone is treated fairly and with respect.
Foster a culture where every employee feels they belong, are heard and valued—creating a more engaged and productive workforce.
Aspire to be diverse across all dimensions to build stronger teams and better outcomes through varied perspectives, backgrounds and life experiences.

Articles

CBRE Careers

CBRE Services

CBRE Projects