Provides administrative support for the Office Administrator. Provides first-point-of contact support regarding local office administrative issues, protocol and policy for the Los Angeles and San Francisco offices.
Coordinates new hire process for staff positions including preparation of orientation materials, welcome packages for staff new hires and maintains sufficient supply of forms. Coordinates and assists with conducting orientation.
Assists with the application and interview process for professional staff positions, which may include resume distribution, scheduling, travel arrangements, application details and paperwork and additional correspondence as directed.
Assists with staff temporary requests which includes but is not limited to the creation and submission of requisitions; assisting with orientation and training schedule; and working with vendors upon completion of assignments.
Prepares exit packages for staff and associates and sends termination notices; forwards necessary information to appropriate firm contacts.
Requirements
word
excel
powerpoint
graphic programs
high school
communication
Experience: Minimum three years administrative experience in a professional services organization or law firm. Advanced level Word, Excel and PowerPoint skills. Knowledge of various graphic programs helpful.
Other Qualifications: Ability to generate a large volume of work and be capable of making sound decisions in the absence of clear instructions. Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
Education: High school diploma or equivalent required. College degree preferred.
Benefits
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Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
1901
Year Founded
The firm was established in 1901, marking over a century of legal expertise.
The firm specializes in complex transactions, litigation, and regulatory matters across various sectors.
With offices in key global markets, it handles matters ranging from energy, utilities, to government-related work.
Known for its strong presence in the energy sector, including renewable energy, utilities, and infrastructure.
The firm's work includes high-profile regulatory cases, corporate transactions, and major project finance deals.
Hunton Andrews Kurth is particularly recognized for its deep expertise in environmental law and energy policy.
A strong focus on innovation has helped it maintain its competitive edge in the ever-evolving legal landscape.
Culture + Values
Client relationships are vital to the business.
A commitment to 'getting it done' across various complex scenarios, including multi-jurisdiction class actions, global infrastructure financings, and M&A negotiations.
Approaching clients' challenges and opportunities as if they were one's own.
Responsiveness through listening, feedback, adaptation, and quick reactions.
Investing in client relationships by understanding their industries, businesses, strategic goals, and service expectations.
Taking initiative to anticipate client needs and foresee potential issues.
Ensuring accessibility by being available to clients as needed.
Maintaining regular and timely communication to keep clients informed.
Fostering collaboration within both internal and client organizations.
Emphasizing cost-effective and efficient approaches to managing matters.
Committing to diversity by offering opportunities for individuals from all backgrounds.
Cultivating a strong culture focused on client, colleague, and community commitment.
Environment + Sustainability
A committee dedicated to improving environmental stewardship and energy efficiency while reducing the environmental footprint.
An Environmental Sustainability Policy structured around six pillars: understanding the environmental footprint, tracking and reporting progress, implementing best practices, engaging employees to foster a sustainability culture, collaborating with clients, and celebrating achievements.
Quarterly updates through a Firm Green email newsletter and green tips on the intranet, plus annual Earth Day events featuring recycling drives, clean-up projects, and educational programs.
Recycling programs for paper, aluminum, glass, plastic, and cardboard, along with encouragement for double-sided printing, electronic workflows, and purchasing paper with recycled content.
Energy-saving measures include automatic light switches and water taps, as well as the reuse and recycling of equipment and furniture.
Promotion of videoconferencing and conference calls to minimize travel.
Membership in the Law Firm Sustainability Network and support for Businesses for the Bay.
Inclusion & Diversity
30,000 Hours
Pro Bono Contributions
U.S. attorneys volunteered over 30,000 hours to D&I initiatives over three years, showcasing a significant commitment to inclusion and diversity efforts.
100% Participation
Attorney Engagement
All full-time U.S. attorneys actively participated in D&I initiatives during FY 2023, reflecting the firm's strong alignment with diversity goals.
11th Year
Seramount Recognition
Named one of Seramount’s “50 Best Law Firms for Women and Diversity” for the 11th year in a row, with Hall of Fame status for exceptional commitment to diversity.
Culture of Inclusion: embraces all types of differences in backgrounds and experiences, fostering a culture of respect and collaboration.
We prohibit discrimination based on race, color, sex, religion, national origin, age, marital or veteran status, disability, genetic information, sexual orientation, gender identity or expression.
Actively recruit, retain and promote top talent from a range of personal, social, economic and cultural backgrounds.
Diverse partners serve as managing partner, deputy managing partner, Executive Committee members, practice group heads and office managing partners.