HR Administrative Coordinator

Description

• Provides administrative support for the Office Administrator. Provides first-point-of contact support regarding local office administrative issues, protocol and policy for the Los Angeles and San Francisco offices.
• Coordinates new hire process for staff positions including preparation of orientation materials, welcome packages for staff new hires and maintains sufficient supply of forms. Coordinates and assists with conducting orientation.
• Assists with the application and interview process for professional staff positions, which may include resume distribution, scheduling, travel arrangements, application details and paperwork and additional correspondence as directed.
• Assists with staff temporary requests which includes but is not limited to the creation and submission of requisitions; assisting with orientation and training schedule; and working with vendors upon completion of assignments.
• Prepares exit packages for staff and associates and sends termination notices; forwards necessary information to appropriate firm contacts.

Requirements

• Experience: Minimum three years administrative experience in a professional services organization or law firm. Advanced level Word, Excel and PowerPoint skills. Knowledge of various graphic programs helpful.
• Other Qualifications: Ability to generate a large volume of work and be capable of making sound decisions in the absence of clear instructions. Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
• Education: High school diploma or equivalent required. College degree preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance