Family Office Senior Accountant

Description

A family office representing the owners and operators of a multifamily commercial real estate company located outside of Philadelphia is seeking a Senior Accountant. The family has over 50 years’ experience in the multifamily real estate sector, with expertise across asset management, acquisitions, value enhancement and capital markets. The family has a successful history of acquiring and developing multifamily assets across Pennsylvania, Ohio, Delaware and Maryland as well as investing in asset classes outside of real estate. The family office is responsible for managing assets for the family’s portfolios, individually and collectively, ensuring the successful management and transfer of wealth across multiple generations of family members.

This position exists to minimize the administrative and financial management burden on the principal through accurate reporting, disciplined treasury oversight, and seamless coordination across tax, trust, investment, and personal financial matters.

The Senior Accountant – Family Office will manage all accounting, treasury, and reporting functions for the family office, affiliated trusts, and select family members/entities. This hands-on role will help build and operate the accounting and administrative systems that support the Family Office and its principals.

• Oversee all accounting and financial reporting for the family office, affiliated trusts, non-business LLCs, and family entities.
• Maintain and update long-term financial models (10-year cash flow, income statement, and balance sheet) for the family office, affiliated trusts, non-business LLCs, and family entities.
• Implementation of scalable, efficient family office systems and processes.
• Prepare and review monthly financials, investment reports, and balance sheets, coordinating directly with third-party accountants, tax and investment advisors.
• Maintain up-to-date knowledge of relevant tax, trust, and reporting regulations affecting the family office and affiliated entities.
• Monitor cash balances and liquidity needs across entities; prepare regular forecasts and capital planning reports.
• Administer financial reporting for the Family Foundation and maintain records for charitable giving.
• Coordinate preparation and filing of operating company and trust tax returns; oversee K-1 distribution and related documentation.
• Support ongoing trust and estate planning initiatives by providing accurate financial data and analysis.
• Liaise with external accountants, attorneys, and advisors to support transactions, capital calls, and distributions.
• Support family members with financial administrative needs such as tuition, insurance reimbursements, and personal financial inquiries.
• Prepare quarterly financial packages, budget-to-actual reports, and presentation materials for board and family meetings.
• Gather and reconcile documentation, prepare supporting schedules, and coordinate quarterly estimated payments and extensions.
• Maintain accurate and confidential records, files, and documentation for all family entities and members.
• Oversee treasury management for family office and affiliated trusts, ensuring proper liquidity and investment of idle cash.
• Assist in management of vendor contracts, project proposals, insurance policies, and service agreements.
• Ensure accuracy and timeliness of all general ledger, reconciliation, and reporting processes.
• Manage personal and private banking relationships for family members and entities.
• Oversee financial administration of personal assets, including homes, vehicles, insurance policies, and other tangible assets.
• Coordinate with external accountants and investment advisors to maintain investment schedules, capital accounts, and reconciliations
• Serve as primary liaison with external accountants and other platforms for bill pay, expense reporting, and related financial services.
• Assist in the formation of investment entities and the setup of related bank or brokerage accounts.
• Support the CAO in establishing and maintaining financial controls and oversight systems.
• Collaborate with leadership (e.g., CAO, CIO, and investment advisors) on investment policy and fund administration decisions.
• Manage and maintain financial models and budgets for principals, working closely with them and investment advisors on portfolio and liquidity management.
• Partner with external tax advisors and accountants to ensure timely and accurate filing of all federal, state, and local returns.

Requirements

Because this is a new role, success will require someone who takes initiative and drives accountability — proactively identifying needs, creating structure, and taking ownership rather than waiting for direction. The individual must be comfortable assuming responsibilities that have historically been managed by family members and doing so with professionalism, sensitivity, and confidence.

This role requires discretion, humility, and a proactive, service-oriented mindset. The ideal candidate values precision, confidentiality, and reliability, and embodies the family’s commitment to excellence, stewardship, and long-term partnership.

The ideal candidate is a detail-oriented, self-driven accounting professional — ideally a CPA — with experience in ultra-high-net-worth (UHNW) family offices or real estate-focused investment environments. A service-minded approach, exceptional integrity, and the ability to thrive in a lean, entrepreneurial setting are essential.

• Comfortable operating in a lean, entrepreneurial environment where no task is too small.
• Strong understanding of trust and estate accounting, partnership structures, and investment reporting.
• Service-oriented mindset with excellent interpersonal and communication skills.
• CPA designation strongly preferred.
• Advanced Excel proficiency; familiarity with FundCount or similar family office software platforms preferred.
• Bachelor’s degree in Accounting, Finance, or related field required.
• Strong collaboration and communication with advisors, accountants, and family members.
• Accurate and timely financial reporting across all family and trust entities.
• Minimum 7–10 years of progressive accounting experience, including at least 3–5 years in a family office, UHNW, or asset management environment.
• Proven ability to manage complex multi-entity financial operations, including intercompany reconciliations and cash flow management.
• Exceptional attention to detail and accuracy; strong GAAP and tax knowledge.
• Effective cash management and liquidity forecasting.
• Highly organized and capable of managing multiple priorities simultaneously.

Benefits

Compensation: $125,000 – $150,000 per year, dependent on experience, plus comprehensive benefits

• Reduction in administrative and financial management burden for the principal.

Training + Development

Interview process

Visa Sponsorship

Security clearance