Senior Property Administrator

Description

• Coordinate tenant notifications, and communication of building updates.
• Track contract performance and follow up with vendors on service completion.
• Prepare correspondence, memos, service notices, and tenant communication.
• Act as the first point of contact for tenant inquiries and general communication.
• Assist with support for the preparation of annual operating budgets and capital plans.
• Prepare monthly accruals and assist in variance tracking for budget-to-actual results.
• Manage work orders in the service platform (e.g., Angus Anywhere, Yardi).
• Takes initiative and anticipates needs before issues escalate
• Maintain vendor and contractor files, certificates of insurance, and compliance documents.
• Generate purchase orders and ensure compliance with procurement processes.
• Support rent roll updates, parking management, and monthly lease administration tasks.
• Assist with obtaining quotes and coordinating smaller capital or repair projects.
• Track and resolve tenant concerns, ensuring timely follow-up and escalation when required.
• Process invoices, review coding, and ensure timely approval according to company policy.
• Assist Property Manager with lease abstracts, options tracking, and critical dates.
• Schedule routine service calls (cleaning, landscaping, security, waste, HVAC, trades).
• Assist with tenant move-ins, move-outs, and welcome packages. (in conjunction with the APM where there is one for the asset)

Requirements

• 5+ years of administrative or property management experience (commercial experience preferred).
• Excellent communication skills — professional, clear, and responsive.
• Strong understanding of commercial real estate operations, tenant service, or accounting.
• Familiarity with property management software (Yardi, MRI, Angus Anywhere, or equivalent).
• Team-oriented, flexible, and able to support both PM and Ops
• RRSP match
• Strong organizational skills with high attention to detail and accuracy.
• Strong financial accuracy and comfort with numbers
• Proficient in MS Office (Excel, Word, Outlook, Teams).
• Reliable, accountable, and consistent in follow-through
• Ability to manage multiple priorities in a fast-paced environment.
• Professional and confident in tenant-facing interactions
• Customer-service mindset with a proactive and solution-oriented approach.

Benefits

• Life insurance
• Dental care
• Paid time off
• Disability insurance
• Employee assistance program
• Extended health care
• Vision care

Training + Development

Interview process

Visa Sponsorship

Security clearance