Employee-owned specialty contractor modernizing indoor/outdoor public‑works facilities via turnkey solutions.
Attend all marketing meetings, take detailed notes and follow up on action items.
Participate in recurring meetings: weekly department meetings, weekly trade show and event planning meetings and monthly one-on-ones with the Marketing Supervisor.
Work closely with the Marketing Coordinator II, Administration Team and Sales Team to ensure smooth event execution.
Assist with trade show and event planning using Monday.com, supporting timelines, task tracking and updates.
Input and maintain accurate marketing data in Flowcase.
Prepare, pack and ship event materials; organize and restock inventory upon return.
Physically manage and organize marketing collateral in the warehouse, walking between office and warehouse as needed to stage, label and pack show materials.
Track task deadlines for stakeholders and provide status updates to the Marketing Supervisor.
Report directly to the Marketing Supervisor.
Organize marketing files and photos in Google Drive using the team’s naming conventions for easier search by region and job site.
Support scheduling, document organization and general administrative needs for the marketing department.
Support meetings with internal teams and stakeholders to coordinate event logistics, creative deliverables and deadlines.
Maintain and update marketing inventory such as collateral, branded merchandise, signage and displays.
Maintain and renew all memberships and sponsorships, logging deliverables and due dates.
Experience with event planning, logistics or administrative coordination (any industry).
Tech-savvy with tools like Monday.com, Google Workspace and Excel/Sheets.
Able to follow and maintain naming conventions and file organization systems
Highly organized, detail-oriented and able to manage multiple deadlines
Exceptionally organized and detail-oriented. You don’t miss deadlines or drop details.
A clear communicator. Well spoken and well written, comfortable sharing updates.
Ability to take notes in meetings and translate them into action items
Experience planning events, coordinating logistics, or managing inventory
Basic understanding of marketing, branding or creative workflows is a plus.
Familiarity with project management tools (like Monday.com or Asana).
Strong written and verbal communication skills
Professional appearance and demeanor when attending events or meeting clients/stakeholders
Comfortable working in Google Workspace (Docs, Sheets, Slides, Drive)
Experience working with folders, asset management, or file labeling for teams
Familiarity with marketing, branding, photography organization, or creative workflows
Self-starter, takes initiative, asks questions when needed, not afraid to learn new systems
Valid driver’s license and reliable transportation (for warehouse, office, event travel)
Willing and able to assist with physical tasks (packing materials, warehouse organization, event setup/teardown)
Experience with Monday.com, Asana, Trello, or similar task/project management tools
Comfortable supporting multiple projects and keeping information moving between teams.
Reliable, accountable and follows through on tasks without reminders
Basic knowledge of CRM platforms (HubSpot, Salesforce, etc.)
Minimum: High school diploma or equivalent required