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Administrative Project Coordinator
Hdr
Admin coordinator ensures PMO/QMS compliance and supports project managers
13d ago
$46,970 - $83,875
Intermediate (4-7 years), Junior (1-3 years)
Full Time
White Plains, NY
Office Full-Time
Company Size
10,000 Employees
Service Specialisms
Architecture
Engineering
Construction services
Environmental services
Urban planning
Project Management
Design
Consulting
Sector Specialisms
Architecture
Asset Management
Coastal Engineering & Restoration
Commissioning & Operations
Economics & Finance
Engineering
Environmental Sciences
Healthcare
Role
What you would be doing
client coordination
document control
technical editing
meeting coordination
qms compliance
project setup
- Interface with clients and subconsultants on the negotiation, execution, and coordination of contract agreements, insurance documentation, and project administration.
- Provide administrative support during project execution including meeting coordination, maintaining accurate files from project kickoff through closeout, document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, and assisting with deliverable development and coordination.
- Technical editing of deliverables. This generally consists of proofreading of deliverables and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
- Coordinating all aspects of Project Review Meetings including sending Outlook invitations, finalizing and distributing electronic materials, printing handouts, attending meeting and capturing meeting minutes.
- Conduct independent, routine reviews of open projects to identify scope, schedule, or budget concerns and coordinate additional meetings and discussion with project managers, the Business Group manager, accounting, and others, as necessary.
- Work with project managers to ensure 100% compliance with the requirements of HDR’s QMS. The project coordinator will need to: gain a full understanding of the QMS program; be able to accurately explain the requirements to project managers; and be responsible for project review meeting scheduling, document preparation, participation, and follow-up.
- Work with project managers to efficiently set up their projects including creation of project folders, developing Project Management Plans, creating project specific QMS workbooks, loading QA and QC deliverables and dates into HDR’s project management software, setting up project mailboxes, and setting up project review and kickoff meetings.
- Interface with HDR’s project management software to perform select deputy project management activities including updating project completion status, updating task start/end dates, downloading project cost reports, recording completion of QA and QC meetings, and similar activities.
What you bring
bachelor's
word
excel
adobe
bluebeam
projectwise
- Individual must be quality conscious, team-oriented, and have flexibility as needed to work with different personalities to meet tight deadlines.
- A minimum of 1 years related experience
- High attention to detail, strong organizational skills, and ability to multi-task.
- Bachelor’s degree in engineering, Business, or a closely related field.
- Communicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures/requirements.
- Associate degree in a closely related field or combination of education and relevant experience
- Strong oral and written communication skills including ability to listen and understand internal customer expectations.
- Proficiency in Microsoft Word and Excel
- Previous experience at an A/E firm a plus.
- Proficiency with Adobe/Bluebeam and Microsoft Outlook, Teams, Word and Excel are required. Proficiency with Microsoft Project, Microsoft Power Point, and Bentley ProjectWise is preferred.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
1917
Year Founded
The company was established in 1917, marking the beginning of its journey as a leader in engineering and construction.
Over 100 years
Years of Expertise
HDR has accumulated over a century of experience, contributing to its extensive portfolio of innovative projects.
Thousands
Projects Completed
HDR has successfully delivered thousands of projects, showcasing its expertise across various industries.
- provides innovative and sustainable solutions for infrastructure, buildings, and the environment.
- combines engineering, architecture, and environmental stewardship in a holistic approach.
- designing award-winning transit systems, water treatment plants, and energy-efficient buildings.
- iconic public buildings and large-scale infrastructure projects.
- We embrace the diverse perspectives of people with a passion for making a difference.
- Our people are the heart of HDR.
- We foster a culture of inclusion, collaboration, and innovation.
- We care about making an impact on the communities we serve.
- We strive to push the boundaries of what’s possible in every project we take on.
2035
Net Zero Target
Committed to achieving net zero carbon emissions by this year.
- Aim to reduce energy consumption and carbon emissions across all office locations.
- Design and engineering solutions focus on sustainability, utilizing renewable energy, water efficiency, and sustainable materials.
- Approach to sustainable infrastructure includes climate resilience and long-term environmental stewardship.
- Measure environmental impact through energy reduction goals, resource conservation, and sustainable design initiatives.
30% Women
Representation in Leadership Roles
Women comprise 30% of leadership roles, reflecting progress in gender diversity at the executive level.
- Focuses on recruitment strategies for underrepresented groups to increase workforce diversity.
- Offers diversity-focused mentorship programs to support career development among diverse employees.
- Committed to building an inclusive environment where all employees feel they belong.
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