Office Manager

Description

• Assist in onboarding of employees including relocation support, new hire orientation, answer general questions about company employee benefits, order equipment (computers, cell phones, business cards, company vehicles, etc.)
• May be required to perform project control duties on a project specific basis. Performs other duties as assigned by the supervisor.
• Train new staff on office policies and procedures, schedule/inquire appropriate training.
• Opens, sorts and distributes mail for all department staff. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Research and maintain all company postings for home office and jobsites including federal and state labor law compliance posters/statements.
• May be required to work long hours for extended periods of time.
• Assist with hiring staff via Enboarder platform, coordinate ongoing onboarding after initial orientation session. Supervise adequate and competent office and administrative staff as required for present needs and future growth using formal training platforms such as Arrowhead Academy and on-the-job training techniques.
• While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
• Oversee/order maintenance of office supplies.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department and their attendees as required.
• Plan and coordinate company sponsored events including employee gatherings, meetings, service award banquets, community involvement activities, etc.
• Consult, support, and collaborate with regional president, vice president, operations manager, directors, project managers, project superintendents, project engineers, estimators, safety and administrative staff.
• Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record. Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues.
• Works independently and within a team on special nonrecurring and ongoing projects with all departments.
• Manages office expenses, travel expenses, professional memberships, vendor billings, and invoicing with company card and trains employees on the process.

Requirements

• NOTE – Where allowed, employees who work in positions classified as “safety-sensitive” can be disciplined if they test positive for marijuana or its metabolites, even if they have a valid state medical marijuana license. In addition, Flintco may also refuse to hire applicants for safety-sensitive jobs who test positive for marijuana as part of a pre-employment drug test, even if those applicants can produce a valid medical marijuana patient license.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The employee is occasionally required to sit and smell.
• Occasionally, especially when managing multiple projects or closing phases of projects, mental stress can be taxing.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance