HVAC Special Projects Coordinator at Mark Iii Construction, Inc. in Sacramento, CA | USD25-30 | Kablio

Role

Description

rfi management

submittal tracking

project filing

cost coding

material coordination

status reporting

Prepare and maintain RFI logs, submittal logs and expediting logs
Organize information for project meetings to keep teams focused and projects on schedule
Update and maintain project filing system, all sets of drawings, specifications, and logs
Cost code and/or verify correct codes on time sheets
Act as liaison with the customer and project staff to properly identify and process scope changes, address issues, communicate regarding project milestones, etc
Prepare and document extra work orders
Support Project Manager in coordinating all activities associated with materials, equipment deliveries, budgeting, and production for assigned projects
Compile contract close out documents
Foster and develop vendor partnering relationships to capitalize on all opportunities for references, strategic partnering, and decreased business costs
Assist Project Manager in managing all business aspects of concurrent mechanical projects (HVAC installs, retrofits, and replacements) in Northern, Central and Southern California
Prepare project status reports by collecting, analyzing, and summarizing information and trends and recommend actions as needed
Work directly with Project Manager, Technicians and Dispatchers to ensure financial targets and timelines are met on each project, while maintaining established quality standards
Take ownership over responsibilities and drive targeted growth
Help to create and disseminate change order documentation
Accurately process, distribute, and manage RFIs
In coordination with the Project Manager, review, evaluate, and transmit submittals
Prepare complete, accurate and timely submittal logs
Enter time for field employees and track labor hours on a per project basis
Ensure Contract Document Logs are maintained and updated as needed

Requirements

microsoft office

bachelor's

communication

mechanical contractor

organized

judgment

Exhibits sound judgment with ability to prioritize tasks, assignments and the needs of customers
Computer proficiency, particularly with the Microsoft Office Suite
Strong verbal and written communication skills
Work experience with a commercial/industrial mechanical contractor preferred
Bachelor's degree in relevant field or 2+ years of related (field or office) work experience
Able to establish and maintain good working relationships with customers and teammates
Highly organized, detailed-oriented, and efficient

Benefits

Health Care Plan (Medical, Dental & Vision)
On Site Gym
Paid Time Off (Vacation, Sick & Public Holidays)
Life Insurance (Basic, Voluntary & AD&D)
Retirement Plan (401k, IRA)
Family Leave (Maternity, Paternity)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1976

Year Established

The company was founded in 1976 as an electrical contractor.

$75–87M

Annual Revenue

The company generates an estimated $75–87 million in annual revenue, reflecting strong financial health and operational capacity.

A multi-trade powerhouse, evolved from an electrical contractor.
Headquartered in Sacramento, with operations spanning Central to Northern California.
Operates through three core divisions—MEP, Service, and Components—covering projects from concept to long-term maintenance.
Serves sectors including healthcare, education, food & beverage, biotech, industrial, and commercial markets.
Self-performs mechanical, electrical, underground, HVAC, low-voltage, plumbing, piping, and fabrication work.
Notable for streamlining complex builds under single management, reducing layers and simplifying scheduling.

Culture + Values

We are committed to delivering excellence with every project.
Safety is the cornerstone of our operations, ensuring it is a top priority on every job site.
We value integrity, transparency, and honesty in all of our interactions.
We foster a culture of teamwork and collaboration, both internally and with our clients.
We continuously strive to improve our skills, knowledge, and technologies.

Environment + Sustainability

Net-Zero by 2050

Emission Target

Aiming to achieve net-zero emissions by a specific year.

Committed to sustainability and environmental responsibility in all projects.
Incorporates sustainable building practices, including energy-efficient systems and renewable energy solutions.
Focused on reducing waste through recycling programs and responsible material sourcing.

Inclusion & Diversity

Articles

About – Mark III Construction

Get in Touch (Contact)

Capabilities – Our Services Overview

Role

Description

rfi management

submittal tracking

project filing

cost coding

material coordination

status reporting

Prepare and maintain RFI logs, submittal logs and expediting logs
Organize information for project meetings to keep teams focused and projects on schedule
Update and maintain project filing system, all sets of drawings, specifications, and logs
Cost code and/or verify correct codes on time sheets
Act as liaison with the customer and project staff to properly identify and process scope changes, address issues, communicate regarding project milestones, etc
Prepare and document extra work orders
Support Project Manager in coordinating all activities associated with materials, equipment deliveries, budgeting, and production for assigned projects
Compile contract close out documents
Foster and develop vendor partnering relationships to capitalize on all opportunities for references, strategic partnering, and decreased business costs
Assist Project Manager in managing all business aspects of concurrent mechanical projects (HVAC installs, retrofits, and replacements) in Northern, Central and Southern California
Prepare project status reports by collecting, analyzing, and summarizing information and trends and recommend actions as needed
Work directly with Project Manager, Technicians and Dispatchers to ensure financial targets and timelines are met on each project, while maintaining established quality standards
Take ownership over responsibilities and drive targeted growth
Help to create and disseminate change order documentation
Accurately process, distribute, and manage RFIs
In coordination with the Project Manager, review, evaluate, and transmit submittals
Prepare complete, accurate and timely submittal logs
Enter time for field employees and track labor hours on a per project basis
Ensure Contract Document Logs are maintained and updated as needed

Requirements

microsoft office

bachelor's

communication

mechanical contractor

organized

judgment

Exhibits sound judgment with ability to prioritize tasks, assignments and the needs of customers
Computer proficiency, particularly with the Microsoft Office Suite
Strong verbal and written communication skills
Work experience with a commercial/industrial mechanical contractor preferred
Bachelor's degree in relevant field or 2+ years of related (field or office) work experience
Able to establish and maintain good working relationships with customers and teammates
Highly organized, detailed-oriented, and efficient

Benefits

Health Care Plan (Medical, Dental & Vision)
On Site Gym
Paid Time Off (Vacation, Sick & Public Holidays)
Life Insurance (Basic, Voluntary & AD&D)
Retirement Plan (401k, IRA)
Family Leave (Maternity, Paternity)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found