Operations Coordinator

Description

• Database Maintenance: Maintain an organized database (SharePoint) of work orders, service reports, safety documents, and equipment inventory. Create accurate mapping of all RTUs and maintain rooftop equipment inventory lists per portfolio in software. Maintain records of planned and completed maintenance. Collect and save in SharePoint all equipment warranties for new buildings.
• Task Coordination: Develop and maintain a task code library; perform quality checks on contractor-handled PMs; coordinate and schedule maintenance programs with managers. Coordinate plans for the reconstruction or installation of new equipment, machinery, or buildings.
• Preventative Maintenance (PM): Utilize digital systems (MRI Angus) for PM orders. Generate, distribute, and track all PMs for trades; create and modify PM tasks; schedule and delete PMs for equipment as necessary; maintain equipment inventory lists, and update records for equipment installations/repairs. Create demand work orders for major component repairs or replacements. Ensure service history log is maintained. Extract and log nameplates for all new equipment. Create equipment lists in the MRI Angus database for new development properties.
• Administrative Support: Assist GM operations and Operations Managers with administrative tasks; provide coverage support for the Operations team and backup to Building Operators. Provide assistance to update records for the BOMA Best initiative. Assist in net zero transition by investigating the carbon footprint for all major equipment.
• Policy and Planning: Participate in policy development, implementation, and maintenance; develop and execute projects to achieve established goals. Identify, analyze, and strategically deploy resources efficiently to maximize the chances of project success.
• Contractor Liaison: Coordinate with external contractors to ensure safe, compliant, and timely completion of assigned work; manage required paperwork and hazard awareness. Perform random checks of PM for equipment handled by external contractors to ensure reliability and quality of work. Ensure that outside contractors are aware of any potential hazards in the area, have signed the required paperwork (i.e., roof waiver), and are approved to work on-site, and provide them with the materials necessary to complete the job.

Requirements

• Communication Skills: Strong verbal and written communication skills; able to collaborate effectively with various departments (Operations, Construction, Leasing, HR, Sustainability, Environmental, Health & Safety).
• Analytical Skills: Ability to read, analyze, and interpret technical procedures or regulations; write reports and business correspondence; present information clearly to various audiences.
• Education: Courses in building services or technical trades considered an asset; BES I/II or C.E.T. preferred.
• Organizational Skills: Proven ability to prioritize tasks, meet deadlines in a fast-paced environment, and adapt to shifting priorities.
• Interpersonal Skills: Approachable, positive demeanor with a hands-on, team-oriented work style.
• Knowledge: Understanding of building operations, systems, components (HVAC, plumbing, electrical, life safety, building envelope), and familiarity with LEED and BOMA standards.
• Valid driving license and ability to travel to properties.
• Technical Proficiency: Ability to utilize current industry technologies effectively. Strong MS Office knowledge, excel spreadsheet creation, and editing skills.
• Problem Solving: Ability to resolve issues using facts and logical reasoning; achieve goals with strategic approaches to challenges.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance