Administrative Coordinator

Description

• Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE)
• Coordinate onboarding activities for new hires, including orientation, system access, and required paperwork
• Assist with payroll processing, timekeeping verification, and coordination with payroll providers
• Maintain accurate administrative, HR, and operational records in compliance with company policies and applicable regulations
• Support management and project teams with general administrative and operational coordination
• Coordinate procurement, assignment, tracking, and recovery of company equipment (laptops, phones, badges, etc.)
• Prepare cost tracking logs, summaries, and reports to support management and project teams
• Contribute to organizational goals through effective collaboration, accuracy, and proactive administrative support
• Attend internal coordination meetings and support cross-functional administrative activities
• Prepare required reports, correspondence, and documentation for audits, compliance reviews, and internal reporting
• Support HR functions including benefits enrollment, employee status changes, and maintenance of personnel records
• Track and manage project and operational costs, including labor, overhead, and administrative expenses
• Monitor and maintain employee certifications, licenses, and training records
• Prepare and issue offer letters, employment agreements, and onboarding documentation
• Assist with invoice review and reconciliation for administrative and project-related expenses

Requirements

• A Bachelor’s degree in business administration, human resources, accounting, or a related field preferred
• Minimum of 3–5 years of relevant experience in administrative coordination, HR support, or operations
• Effective oral and written communication skills
• Strong recordkeeping skills with the ability to manage confidential and sensitive information
• Must be capable of producing accurate and timely results while maintaining a professional, customer-service-oriented attitude
• Ability to interface with personnel at all organizational levels and across multiple departments
• Must be detail oriented and highly organized with strong time management skills
• Experience with payroll processing, onboarding, and preparation of offer letters and employment documentation
• Knowledge and direct experience in SBE/DBE/MWBE or other small business certification programs preferred
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with HRIS, payroll, or accounting systems preferred
• Knowledge of HR functions including benefits enrollment and employee record management
• Experience with cost tracking, cost management, and financial reporting support

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance