Tenant Coordination Assistant ($30.53 - $40.10)

Description

• Prepares, researches and submits Consultant & Construction contract requests
• Reads Tenant leases and coordinates lease language with tenants who are under construction
• Processes and executes PO’s, new supplier setups and supplier system maintenance
• Process project check requests & Non-PO invoices
• Creates contract requests and assists vendors with Coupa, the company’s procurement system. Helps track invoice payments.
• Plotters management , including monthly billing reports and plotter maintenance and supplies
• Reviews and approves General Contractor and Signage Vendor’s insurance per our company’s standard insurance guidelines
• Maintains ‘As-Built’ drawing files and Landlord construction close out documents
• Classifies, sorts, copies and files correspondence, records and other documents.
• Provides general administrative support for the VP, Directors, and project managers, including handling calls, preparing agendas, managing schedules.
• Capital request routing/Filing for new and ongoing Construction projects
• Collects, reviews and submits Tenant Allowance documentation to the accounting team
• Collects, codes, and refunds Construction Deposits
• Development/Construction bonds coordination

Requirements

• 3 to 5 years of experience in administrative support or relevant work experience.
• Detail oriented, organized, managing multiple tasks concurrently
• Demonstrates initiative and maintains high quality of customer service
• Ability to follow process and flexible to change
• Proficiency in Google Suite, Microsoft Office Suite and database management
• Bachelor's degree preferred.
• Completes a wide variety of tasks and data management in Google and Microsoft applications.
• Organized with proactive problem-solving abilities and a proactive approach to anticipating needs
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)
• Ability to communicate clearly and effectively in English, both verbally and in writing.
• Regular, consistent and timely attendance is required (non-exempt)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance