Project Assistant

Description

• Coordinate permits, deposits, plan distribution, and project correspondence.
• Assist with contracts, subcontracts, change orders, insurance tracking, billings, and job cost documentation.
• Maintain accurate project documentation, including RFIs, submittals, meeting minutes, logs, and plan revisions.
• Compile and distribute weekly project reports and support project schedules and purchase orders as directed.
• Maintain accurate daily timecards and project-related data entry.
• Assist with project closeout, including collecting as-built documents, warranties, and job books, and archiving documents.
• Assist with travel coordination, including flights, lodging, and vehicle rentals when required.
• Support customer invoicing and subcontractor payments, including invoice review and cost code verification.
• Support a positive, professional team environment through collaboration, communication, and accountability.
• Provide administrative and project support from project startup through closeout.
• Communicate with subcontractors and vendors regarding proposals, materials, RFIs, submittals, and long lead items.
• Follow all company safety policies and support Deacon’s commitment to health, safety, and environmental responsibility.
• Support material ordering and temporary facilities such as dumpsters, storage containers, restrooms, and equipment.

Requirements

• 2 to 5 years of experience in construction administration, project coordination, or a related role.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• High school diploma or equivalent required.
• Ability to build positive working relationships with project teams, subcontractors, and vendors.
• Valid driver’s license, clean driving record, and reliable transportation.
• Clear verbal and written communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Ability to obtain Notary certification if required.
• Self-motivated, dependable, and comfortable supporting multiple project team members.
• Strong organizational skills with excellent attention to detail.
• Prior experience working for a General Contractor in commercial construction is strongly preferred.
• Strong data entry skills with a focus on accuracy.

Benefits

• A Women’s Resource Group that provides mentorship, professional growth, and support for women across all roles in the company.
• A competitive compensation package and comprehensive benefits, including medical, dental, vision, life insurance, 401(k) with company match, and paid time off.
• Opportunities for learning, development, and long-term career growth with a stable and respected general contractor.

Training + Development

Interview process

Visa Sponsorship

Security clearance