IT Vendor Manager

Description

The role of the IT Vendor Manager is to establish, maintain and evaluate vendor relationships to refine scope, reduce risk, align stakeholders, create flexibility, and manage cost in support of IT technology and services. This person supports vendor relationships, commercial document review, negotiations, accounts, invoices and performance management for suppliers and partners.

• Review and comment on commercial documentation (such as MSA’s, TSA’s, SOW’s, order forms, quotes, etc) to provide guidance and direction to the business and legal on potential risks and proactive explaining of non-risks
• Create flexibility where possible to manage risk. Understand vendor commercial frameworks and optimize rates while being a responsible steward of volumes
• Create artifacts on contracting and renewal opportunities for future reference. Provide support to business stakeholders to acquire hardware, software, and services
• Build, maintain and grow relationships with external vendors and suppliers.
• Process owner for vendor selection, onboarding, offboarding, and dispute management.
• Baselining and modelling of offers, contract negotiation and risk management
• Ensure Enercare and its vendors comply with software and technology licenses, cloud agreements, SLA’s and warranty. Optimize as appropriate.
• Assist in estimating costs (license related) during the planning process; facilitate licensing audits, and coordinate remediation activities when necessary.
• Support the team and Finance business partners with ad-hoc support as required. This would include support to Pillar leads and Finance business partners during the annual planning process.
• Monitor commercial landscape and identify future risk on supplier viability, step function increases on price due to supplier ownership changes, strategy, etc.
• Track monthly and YTD spend, relative to budget to inform CIO on permissible burn rate. Provide visibility on material changes in volumes or rates.
• Recommend effective license strategy options during the acquisition of licenses and related agreements.
• New vendor set-up and vendor maintenance in the financial systems (SAP and GERS).
• Identifying opportunities for cost savings and managing third party spend to optimize financial outcomes
• Validate and process invoices for all IT goods, services, and contractor spend. Process through Accounts Payable in a timely manner in accordance with delegation of authority policies, and month end deadlines.

Requirements

• Minimum 5 years of experience in a strategic procurement, contract, and vendor management environment
• Accounting knowledge as it applies to Procurement, Accounts Payable, Cash, Capital, and Projects
• Strong organizational and time management skills; ability to balance and effectively prioritize a large set of diverse vendors simultaneously.
• Bachelor's Degree in a business or technical discipline or equivalent experience
• Able to work understand and work closely and collaboratively with the Project Management Office, Finance and Legal
• Understanding of IT Vendor Management and Procurement policies and processes
• Detail oriented, logical thinker with a high degree of organization. Motivated, self-disciplined individual with an ability to operate with limited direction and supervision
• Working knowledge of SAP Purchasing Module
• Results driven, high degree of accuracy, and thoroughness
• Ability to build and manage strong internal and external relationships
• Clear communication whether written, verbal, or electronic
• Competency in analyzing and reconciling budgets, invoices and vendor accounts

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance